Retention Period Calculations for Requests to Dispose
Use the following tables to determine when records are eligible to be requested to be disposed based on the retention codes and the years records are required to be retained.
Submit your Request to Dispose of Records no earlier than the month following the month the records are eligible to be disposed.
Fiscal Year-end Calculations - Use for FE
Determine when records are eligible to be requested to be disposed based on the fiscal year the record was created and the number of years after the end of the fiscal year records are required to be retained.
Current Fiscal Year Requests
Determine the earliest month/year records are eligible to be requested to be disposed. For example, if you have records that are classified as a series that has FE + 3 retention, when you request to dispose of those records anytime beginning in September 2025 through August 2026, you may request to dispose of records created through August 2022.
Requests During FY25-26 (Sept 2025 - Aug 2026) |
|---|
FE + 1 = 08/2024 |
FE + 2 = 08/2023 |
FE + 3 = 08/2022 |
FE + 4 = 08/2021 |
FE + 5 = 08/2020 |
FE + 6 = 08/2019 |
Future Fiscal Years
You can plan ahead for the retention required for records you are creating during each fiscal year
Requests During FY26-27 (Sept 2026 - Aug 2027) | Requests During FY27-28 (Sept 2027 - Aug 2028) | Requests During FY28-29 (Sept 2028 - Aug 2029) | Requests During FY29-30 (Sept 2029 - Aug 2030) | Requests During FY30-31 (Sept 2030 - Aug 2031) | Requests During FY31-32 (Sept 2031 - Aug 2032) | Requests During FY32-33 (Sept 2032 - Aug 2033) |
|---|---|---|---|---|---|---|
FE + 1 = 08/2025 | FE + 1 = 08/2026 | FE + 1 = 08/2027 | FE + 1 = 08/2028 | FE + 1 = 08/2029 | FE + 1 = 08/2030 | FE + 1 = 08/2031 |
FE + 2 = 08/2024 | FE + 2 = 08/2025 | FE + 2 = 08/2026 | FE + 2 = 08/2027 | FE + 2 = 08/2028 | FE + 2 = 08/2029 | FE + 2 = 08/2030 |
FE + 3 = 08/2023 | FE + 3 = 08/2024 | FE + 3 = 08/2025 | FE + 3 = 08/2026 | FE + 3 = 08/2027 | FE + 3 = 08/2028 | FE + 3 = 08/2029 |
FE + 4 = 08/2022 | FE + 4 = 08/2023 | FE + 4 = 08/2024 | FE + 4 = 08/2025 | FE + 4 = 08/2026 | FE + 4 = 08/2027 | FE + 4 = 08/2028 |
FE + 5 = 08/2021 | FE + 5 = 08/2022 | FE + 5 = 08/2023 | FE + 5 = 08/2024 | FE + 5 = 08/2025 | FE + 5 = 08/2026 | FE + 5 = 08/2027 |
FE + 6 = 08/2020 | FE + 6 = 08/2021 | FE + 6 = 08/2022 | FE + 6 = 08/2023 | FE + 6 = 08/2024 | FE + 6 = 08/2025 | FE + 6 = 08/2026 |
2025 Request to Dispose Calculations for AC, AV, CE, LA, US + N
For requests in 2025, determine the earliest month/year the records are eligible to be requested to be disposed based on the month/year the record was created or became inactive and the number of years (N) records are required to be retained. For retention by academic semesters, refer to Retention by Semester or End of Class below.
In the table below, find the month of your request in the first column and then find the corresponding retention years in the top row to determine the latest month/year from which records are eligible to be disposed. If your records require longer retention than 15 years, subtract the number of years of retention from the current year to determine the latest year from which records may be disposed, and then choose the month preceding the month of your request.
Submit your Request to Dispose of Records no earlier then the month AFTER the records become eligible for disposition.
Month of the request | Required Retention Years | 0 | + 1 | + 2 | + 3 | + 4 | + 5 | + 6 | + 7 | + 8 | + 9 | + 10 | + 11 | + 12 | + 13 | + 14 | + 15 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
January 2025 | 12/2024 | 12/2023 | 12/2022 | 12/2021 | 12/2020 | 12/2019 | 12/2018 | 12/2017 | 12/2016 | 12/2015 | 12/2014 | 12/2013 | 12/2012 | 12/2011 | 12/2010 | 12/2009 | |
February 2025 | 01/2025 | 01/2024 | 01/2023 | 01/2022 | 01/2021 | 01/2020 | 01/2019 | 01/2018 | 01/2017 | 01/2016 | 01/2015 | 01/2014 | 01/2013 | 01/2012 | 01/2011 | 01/2010 | |
March 2025 | 02/2025 | 02/2024 | 02/2023 | 02/2022 | 02/2021 | 02/2020 | 02/2019 | 02/2018 | 02/2017 | 02/2016 | 02/2015 | 02/2014 | 02/2013 | 02/2012 | 02/2011 | 02/2010 | |
April 2025 | 03/2025 | 03/2024 | 03/2023 | 03/2022 | 03/2021 | 03/2020 | 03/2019 | 03/2018 | 03/2017 | 03/2016 | 03/2015 | 03/2014 | 03/2013 | 03/2012 | 03/2011 | 03/2010 | |
May 2025 | 04/2025 | 04/2024 | 04/2023 | 04/2022 | 04/2021 | 04/2020 | 04/2019 | 04/2018 | 04/2017 | 04/2016 | 04/2015 | 04/2014 | 04/2013 | 04/2012 | 04/2011 | 04/2010 | |
June 2025 | 05/2025 | 05/2024 | 05/2023 | 05/2022 | 05/2021 | 05/2020 | 05/2019 | 05/2018 | 05/2017 | 05/2016 | 05/2015 | 05/2014 | 05/2013 | 05/2012 | 05/2011 | 05/2010 | |
July 2025 | 06/2025 | 06/2024 | 06/2023 | 06/2022 | 06/2021 | 06/2020 | 06/2019 | 06/2018 | 06/2017 | 06/2016 | 06/2015 | 06/2014 | 06/2013 | 06/2012 | 06/2011 | 06/2010 | |
August 2025 | 07/2025 | 07/2024 | 07/2023 | 07/2022 | 07/2021 | 07/2020 | 07/2019 | 07/2018 | 07/2017 | 07/2016 | 07/2015 | 07/2014 | 07/2013 | 07/2012 | 07/2011 | 07/2010 | |
September 2025 | 08/2025 | 08/2024 | 08/2023 | 08/2022 | 08/2021 | 08/2020 | 08/2019 | 08/2018 | 08/2017 | 08/2016 | 08/2015 | 08/2014 | 08/2013 | 08/2012 | 08/2011 | 08/2010 | |
October 2025 | 09/2025 | 09/2024 | 09/2023 | 09/2022 | 09/2021 | 09/2020 | 09/2019 | 09/2018 | 09/2017 | 09/2016 | 09/2015 | 09/2014 | 09/2013 | 09/2012 | 09/2011 | 09/2010 | |
November 2025 | 10/2025 | 10/2024 | 10/2023 | 10/2022 | 10/2021 | 10/2020 | 10/2019 | 10/2018 | 10/2017 | 10/2016 | 10/2015 | 10/2014 | 10/2013 | 10/2012 | 10/2011 | 10/2010 | |
December 2025 | 11/2025 | 11/2024 | 11/2023 | 11/2022 | 11/2021 | 11/2020 | 11/2019 | 11/2018 | 11/2017 | 11/2016 | 11/2015 | 11/2014 | 11/2013 | 11/2012 | 11/2011 | 11/2010 | |
Calendar Year-end (CE) Calculations | |||||||||||||||||
| 0 | +1 | + 2 | + 3 | + 4 | + 5 | + 6 | + 7 | + 8 | + 9 | + 10 | + 11 | + 12 | + 13 | + 14 | + 15 | |
CE requests | 12/2025 | 12/2024 | 12/2023 | 12/2022 | |||||||||||||