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- Each year in a tenure-track rank either counts or doesn’t count towards tenure clock.
- A year of full-time probationary service counts, unless the faculty member is approved for EPP for that year.
- EPPs should not be requested for years that already don’t count.
- Examples:
- Asst. Prof. hired on 1/16/2021: AY 2020-21 would not count.
- Asst. Prof. has a visiting faculty job at another university from 9/1/2019-5/31/2020 (paid by other university; LWOP from UT); AY 2019-20 would not count.
- Asst. Prof. has an external fellowship in Fall 2021 that covers half of their salary; the other 50% is covered by an approved SCRF/CSEF. The external fellowship stipend is paid directly to faculty member, so they are on 50% LWOP for 9/1/21-1/15/22; AY 2021-22 would not count.
- Examples:
Service Now:
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Process:
- Assistant Professor sends Department Chair a written request for an extension of their probationary period, including the reason(s) for their request and specifying the academic year to which the EPP would apply.
- Chair/department staff confirm EPP request meets eligibility guidelines.
- If Chair supports request, Chair writes a brief statement of support. Chair should send both written statements to department manager (or other designated staff person).
- Department staff member should submit the two written statements via the EPP and MID portal.
- The request and chair support statements can be emails, but if so, please save the emails as PDFs prior to uploading.
- File names:
- Assistant Professor’s request: “YY-YY_Lastname_EPP-Request”
- Chair’s supporting statement: “YY-YY_Lastname_Chair-Support”
- YY-YY = the academic year to which the EPP would be applied
- Lastname = the Assistant Professor’s last name
- COLA HR will use the faculty request and chair's support to confirm eligibility and attach to the EVPP Service Now form, which will route through faculty member & chair (for verification) and the Dean for approval before routing to the Provost's Office [Academic Personnel Services] for final review and approval.
- The Provost's Office reviews the request; if approved, the Provost's Office will add the approval memo to the Service Now ticket.
- COLA HR sends the Assistant Professor and Chair (cc: Dept. Staff) the approval memo and requests that the Assistant Professor sign the memo to acknowledge receipt & their understanding of the impact on their tenure probationary timeline.
- After signing, the Assistant Professor returns the memo to COLA HR (cc: Dept Staff). Asst. Prof. and Dept. keep copies for their files.
- COLA HR attaches signed memo to Service Now ticket and keeps a copy on file (along with the request documents).
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