Content Comparison

Purpose:

To outline the college’s process for managing professional-track (PTF) and non-tenure-track (NTT) faculty contracts that are expiring or beginning in the Spring semester of an academic year; i.e., typically relates to instructional faculty. (See Relevant Definitions section for more info on the distinction between PTF and NTT.)

For general information about these contracts--their purpose, function, and related definitions and processes--please see the Professional-Track Faculty (PTF) Mass Transactions UT Workday webpage, especially the Overview, Important Reminders, and Workday processing sections, as they contain valuable information about contract maintenance, not just for mass processes.

Because of a significantly lower transaction volume in Spring versus Fall, COLA is reserving use of the Mass NTT processing for Fall semester only. Therefore, units are responsible for routing BPs in Workday to properly maintain their professional track faculty for the Spring semester.

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Contract Maintenance: the process of ensuring faculty who will be teaching in the Spring semester have the correct contract in place; and/or ensuring that faculty who taught in Fall, but are not teaching in Spring, are moved into the appropriate job profile.

Professional-Track Faculty (PTF): UT Austin adopted the use of two new sets of non-tenure-track faculty title series beginning in Fall 2018: Professor of Instruction and Professor of Practice (with 3 ranks within each series). After piloting the use of the new title series, the College more widely adopted their use via a Professional-Track Faculty Titles Policy in the summer of 2021. In particular, COLA uses the term “professional-track faculty” primarily to refer to benefits-eligible faculty in non-tenure-track titles who are expected to have longer-term and/or ongoing employment and membership within our faculty.

Non-Tenure Track Faculty (NTT): “NTT” is a broader term referring to any of the faculty titles defined in Regent’s Rules 31001: Sections 2.2b-m; these types of faculty appointments are definitionally limited in time span and are not guaranteed to continue beyond the end date of those appointments, per the Regent’s Rules. In COLA, “NTT” is typically used to refer to a broader of population of employees, including both PTF and more intentionally temporary faculty, such as visiting professors, ROTC faculty, or individuals appointed as a Lecturer at 0% time, for example.

Contract: in Workday, the mechanism which defines the time period of an NTT faculty member’s active employment at UT

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1. COLA HR will run RPT0813 for the college, post an edited version to Box, and make it accessible to department staff.
2. Department staff will use Excel Online to access RPT0813 and indicate whether their inactive faculty will be reactivated for appointment beginning 1/1/YY. All of these faculty will either be reactivated, remain inactive, or need to be terminated/have job ended.
   1. Reactivation (Workday “Change Job” BP required);
      1. When reactivating faculty, Workday will unfortunately allow you to route forward the BP without updating to the appropriate job profile or updating the scheduled weekly hours. Routing your BP forward without making these updates will result in the BP being returned.
      2. Be sure to attach the signed offer letter to the first “page” of the BP.
   2. Remain inactive: no action required!
   3. Termination (Workday BP required).
      1. Proceed with termination when there is no reasonable expectation that the inactive faculty member will return teach for UT; if you know they will be teaching for another unit in the upcoming semester (but not yours again), wait till the other job is in place in Workday and then process a Switch Primary Job and End Job for your dept.

General Follow-up:

1. Staff ought to review the remainder of their roster [look at the Members of unit’s top-level JM sup org (Manager should be Chair/Director)] for other faculty who might need changes to their contracts or appointments and proceed with the appropriate business process as above. 

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 COLA Faculty Policies - including those relating to faculty titles, contract types, and workloads

Workday Professional-Track Faculty (PTF) Mass Transactions page - includes information about contract maintenance and WD guidance

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