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Download the following forms and have each cast and crew member fill out and return them to you. All these forms must be uploaded to a Box folder created for you by the RTF Safety Supervisor at least 10 days before you are scheduled to begin production.·
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Release and Indemnification Agreement - Minor for each traveler under 18
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Release and Indemnification Agreement for each adult traveler
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Authorization for Medical Treatment for each traveler. Note: Every traveler is required to have medical coverage for the duration of their trip. For domestic travel, students may be covered under their own policy, but if not, they can purchase temporary coverage from Student Activities for $5.00/day.
o Authorization for Emergency Medical Treatment - Minor
o Authorization for Emergency Medical Treatment - Adult
Please name all files in the following format:
ClassNumber_TravelCoordinatorName_FormName_CastCrewLastName
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After completing your travel registration with Texas Global, you will need to upload the following items for each student participant to a Box folder created for you by the RTF Safety Supervisor at least 8 weeks before you are scheduled to begin production:·
RTF Production Student Travel Sheet - filled out by each member of the production
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A confirmation receipt from the International Travel Registry confirming registration
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Approval of International Oversight Committee (for Restricted Regions only)
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Release and Indemnification Agreement - Minor for each traveler under 18
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Release and Indemnification Agreement for each adult traveler
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Authorization for Medical Treatment for each traveler. Note: Every traveler is required to have medical coverage for the duration of their trip. All international travelers will automatically be enrolled in the international insurance plan through Texas Global Risk and Safety, which costs $19/week and is billed directly through your What I Owe page.
o Authorization for Emergency Medical Treatment - Minor
o Authorization for Emergency Medical Treatment - Adult
Please name all files in the following format:
ClassNumber_TravelCoordinatorName_FormName_CastCrewLastName
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If taking University owned equipment abroad, please consult RTF Accounting to set upcarnet. Carnets are international customs documents that simplify customs procedures for the temporary importation of various types of goods.
Carnets save time, effort, and money because they:
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May be used for unlimited exits from and entries into the U.S. and foreign countries (Carnets are valid for one year),
Are accepted in over 75 countries and territories,
Eliminate value-added taxes (VAT), duties, and the posting of security normally required at the time of importation.
Simplify customs procedures. Carnets allow a temporary exporter to use a single document for all customs transactions, make arrangements in advance, and at a predetermined cost.
Facilitate reentry into the U.S. by eliminating the need to register the goods with U.S. Customs at the time of departure.
INDIVIDUALS are responsible for obtaining their Carnets in advance, paying for the Carnet, and following Carnet protocol. There are serious financial consequences for not following Carnet protocols, so pay attention to their instructions.
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