Content Comparison

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1. You’ll need to gather the following information before initiating the Reclassification Request Form in DocuSign:

   1.  Current responsibilities (max of 8), with percentages (minimum of 5% per). 

   2.  Proposed responsibilities (max of 8), with percentages (minimum of 5% per). You will want to clearly indicate how  the position has changed.

   3. Hire date and length of time incumbent has been in position.

      1. if employee's position has been previously reclassified, please note the date(s) of reclassification(s)

   4. Requested effective date of reclassification (Sept. 1). 

   5. If supervisor is not familiar with UT job profile requirements, they should confer with their HR contact to ensure:

      1. the proposed job profile is appropriate for the job functions;

      2. the salary fits within the job pay plan; and

      3. the current incumbent meets all required qualifications for job profile.

   6.  If you are requesting a salary increase in addition to the title change, specify the source of the funds and prepare a brief justification for using those funds. 

   7. Prior to submitting the reclassification request form, you will need to discuss the request with the COLA HR Director and Assistant Dean of Finance. 

2. Complete the Reclassification Request Form {Step by Step Instructions}

3. Once your DocuSign form has been final-approved, download the "combined" (complete) version as a .pdf, labeled with the employee’s last name and date of approval.       

   1.  Ex. Smith_Reclassification_20211130.pdf 

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