TAs, GRAs, and AIs are considered university employees and must file a travel request if they will be missing any duties for their assignment. Students who are being reimbursed by a faculty member's UT account must also submit a travel request (note that this is different from applying for a student travel award). Written supervisor approval is needed for TA, GRA, and AIs to travel and should be attached to the travel request. If the student will be reimbursed out of a UT account, they will need to obtain the faculty member's approval and attach that to the request.
PROCESS
1) Fill out a Travel Authorization Request (RTA) online and attach any necessary supervisor approvals. See this power point for detailed instructions on submitting a travel authorization request.
Note: For travel during the first or last week of classes and finals periods, prior approval from the Chair is required. This approval can be obtained via email between the traveler and the Chair. Chairs must review travel dates, missed classes, name of faculty member who will oversee missed classes, final exam dates and how exams will be administered, a plan for on time grade submission, and a method of contact for student queries.
2) Submit your request to the KHE Travel Desk, 00055
2) Your RTA will route for the proper approvals. You will receive an automated email once your travel is approved for each request.
3) Book your travel! Once approvals are obtained, you may begin making your travel arrangements. The amounts allowed for food/lodging vary by account. The KHE staff can help you with any questions.
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