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One very important thing to note. Solar has always been a bit more akin to a "research lab", at least, while I've been on the team. We have a penchant for pursuing moonshot projects that are extremely innovative, but are not short-term projects. To that end, our design reviews may look a little different than other teams, who primarily focus on pure vehicle development.
Inviting alumni:
I suggest you try to invite alumni as much as you can. They will be the most supportive and most knowledgeable about solar outside of any current member or lead. I was not able to invite any to SRR due to planning errors, but I did invite them to the 2024 electrical PDR.
Template Email
Hello all,
I hope this email finds you all well. Solar is thriving and growing, and as part of this year's cycle, we are hosting a XXXXX on XXXXXX. Without you, the team would not be where it is today. I would love the opportunity for our current team to meet you all, and I know they will greatly value your insight and experience.
For those able to meet in person, we will meet in a classroom in the ETC (204 E Dean Keeton St). There is free street parking on Dean Keeton St, San Jacinto St., or on 27th street (behind the Aerospace building). Please contact me at (XXX) XXX-XXXX when you arrive, and I will be able to let you in and provide you with the exact room number. We will provide refreshments and snacks.
Alternatively, if you would like to join in virtually, I will open a Zoom room at XXXXXX before the meeting.
The schedule for our event is as follows:
DOTW, MONTH DAY
System 1 - Start Time : End Time
- System 1 Description
System 2 - Start Time : End Time
- System 2 Description
....
Thank you for your time, and please let me know as soon as possible which, if any, systems you are available to attend the review for. I look forward to hearing from you!
Warm regards,
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INVITER
DEGREE | Class of XXXX
The University of Texas at Austin
POSITION | Longhorn Racing Solar
Cell: (XXX) XXX-XXXX
Email:XXXX@utexas.edu
Inviting external reviewers:
I suggest you exercise discretion when inviting outside reviewers, as it is entirely possible that at some points, their presence is not beneficial. This could be due to a variety of reasons, I personally did not invite many to SRR due to a relatively hasty planning cycle, as well as a general discomfort with reviews across the team. I wanted to get them situated with the concept of presenting to an audience first. However, this may be different for later cycles.
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