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To watch a video on how to create a GGV in *DEFINE, visit here. A GGV is a required electronic Vendor ID request to add a vendor [vendor/payee (individual or organization)] or to change a vendor address within *DEFINE.
- Concerning visitors/vendors, if a person/ vendor is not in DEFINE, one must create a GGV for visitor after sending them a Payee Information Form (PIF) and receiving back a completed PIF plus a copy of person's driver's license. Upload both the PIF and license to VID Box ( to add vendor. Submit/launch a DocuSign form to have it sent to and completed by the vendor - go to: https://financialsdocusign.utexas.edu/submit-file-to-vid ) or fax them to VID. (Emailing PIF and license is prohibited.) However, if visitor is already in VID, review DEFINE listing and ask visitor if address and phone number are current. If either has changed, create GGV to make changes - no need to request a PIF or obtain driver's license for updatesPIF . The vendor sends completed Payee Information Form (PIF) AND a copy of a government-issued photo ID.
- To add an address to a vendor or employee record: https://austin-utexas.custhelp.com/app/answers/detail/a_id/585/kw/How%20do%20I%20create%20a%20vendor%3F
- If a vendor's address is missing or wrong on the GG3 or GG4 screens in *DEFINE, or in the UT Direct Vendor Information Lookup, complete a GGV to add the vendor's new address. View the GGV Creation Demonstration, or this user guide, to learn how to create a GGV.
- Vendor name change: If the name of an existing vendor changes, contact the Vendor Identification (VID) Section to have the name corrected. A new Payee Information Form (PIF) is required when an individual changes his or her name or citizenship status. Employees are exempt from PIFs unless they are receiving scholarships.
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