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9. Open up the destination folder (need path name) on folder (department_folders/College/Student_Affairs/ScannedDocs) using your Mac or PC. All the documents you scanned will show up as PDF files under ScannedDocs.
10. Open the first scanned file. (You may have already named it in step 6; if not, you may rename it now).
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- save as and leave it in PDF format, using an appropriate name for the file based on its contents
- save as type Word Doc, using an appropriate name, etc. This will OCR the document for searching
- delete the original PDF (recommended)
12. Folders under department_folders/College/Student_Affairs/ScannedDocs will be created at some point for you to save the renamed (and OCRed, if needed) documents for later retrieval. Please contact Larkin Cummings if you feel there is a need for a folder that does not exist.
Comments/Suggestions
You will alternate between scanning documents to the folder (steps 1-8) and post-processing them (steps 9-11) to
save them to a different folder, OCR them for text searching, and/or save them as a different filename or filetype.
Your process will be more efficient if you pre-process the documents to be scanned, and attach a Post-It note
with, if possible, the destination folder, the document owner/originator, file name and whether the file is
to be OCRed after scanning. Whether you scan the documents yourself, or have a workstudy scan them, document
preparation will save a lot of time and effort.
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