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Expenses incurred for official occasions and entertainment may be reimbursed according to the Entertainment and Official Occasion Expenditure Policy Chart.
In any instances where these policy additions or monetary limits conflict with the Handbook of Business Procedures, the policies specific to Dell Medical School will be enforced.
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Non-allowable Expenses
- Employees Meals. Reimbursement will not be allowed when two or more employees choose to have a meal together or conduct business as an incidental part of the meal, or when the meeting could have been scheduled during regular working hours.
- Staff Meetings/Personal Celebrations. Reimbursements for or payments of non-agenda driven staff gatherings, employee birthday celebrations, wedding showers, anniversaries, farewell gatherings (other than retirement), and other similar events are not permitted.
- If a University employee is not hosting a guest, reimbursements for individual meals using an Official Occasion Event Form are not allowed on University funding due to the personal nature of the expense.
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