Team Members
Leah Stewart, JD - Associate Vice President for Dell Medical School Legal Affairs - leah.stewart@austin.utexas.edu (512) 495-5146
- Michele Thompson - Contracts Specialist, Paralegal - michele.thompson@austin.utexas.edu (512) 495- 5133
Signature Authority - only the two individuals below have authority to sign into any agreements on behalf of UT and Dell Medical School. Other signatures are not valid.
- Affiliation agreements and Program Agreements
- Business Associate Agreements
- Confidentiality and Non-Disclosure Agreements
- Services Agreements for Physicians
- Medical Administrators, Medical Academic Administration, Medical Education, Medical Management, and Related Activities
- Non-Research Support Grants Such as Medical Fellowships and Similar Medical Personnel Support.
- Services Agreements
- Speaker Agreements
- Catering Agreements
- Banking Agreements
- Interagency Agreements
- Business Associate Agreements
Business Contracts are required for all:
- Procurement of services for The University of Texas at Austin
- Provision of services by The University of Texas at Austin
In order to fully execute a contract, all contracts are required to be signed by the Office of the Vice President and Chief Financial Office and the vendor.
Dell Med Finance is not able to make payment to a contractor without a fully executed contract. The contractor should not be authorized to proceed, nor should payment be approved, until the contract is fully executed.
Departments should ensure that all University policies and procedures, including purchasing requirements are met prior to submitting a contract for review and signature.
The contractor should not be authorized to proceed until you have received and verified the accuracy and authenticity of current and adequate certificates of insurance, worker's compensation insurance, and a performance bond if required. The originals of these documents should be maintained in your departmental files. Procedures should also be established to track renewal dates in order to ensure that you receive evidence of renewals on a timely basis.
Business Contracts and Agreements for Professional Services
If payment to an individual is anticipated to be in excess of $15,000 or if special terms and conditions are required, regardless of the dollar amount, a contract must be executed.
An Employee/Independent Contractor Classification Checklist is required to accompany every payment voucher for individual services authorized by the APS, PBS, or a contract.
Agreements between two University departments may be negotiated and executed at the departmental level. Examples include but are not limited to agreements with the AT&T Executive Education Conference Center, Frank Erwin Center, Texas Performing Arts, University Unions, and Lady Bird Johnson Wildflower Center. However, Dell Med Finance needs to be notified and OOEF approval must be obtained 10 days in advance of the event.
Obtaining Services from Current UT Employees
According to the UT Handbook of Business Procedures, Section 7.7.2 prohibits us from purchasing services from current employees or relatives of an employee. This applies to any full-time employees, part-time employees and students employees. If an individual is paid through UT Payroll, we cannot contract with him/her. Please follow this link for the process to procure services from current UT Employees.
Contracting Oversight
Domains are tasked with ensuring services fall within the scope of work of the contract, services are within the contract term and payment schedule. If an amendment is necessary to extend a agreement, expand the SOW, or make any other changes, reach out to Dell Med Finance ASAP.
Forms and Templates
More forms and templates...
Helpful Links and Resources for Business Contracts
Refer here.