Content Comparison

Event Title

Descriptive title of the event
<Event Host>: <Name of Event>

e.g., Strauss: Global Public Policy and Development

Section

Field should default to your editorial group

Description

Description of the event. This description will appear on the events page and other pages that the event is featured.

Event URL

Use if there is another page or site relevant to the event or the event’s registration

Event Date/Time

For events with multiple days, each day must be added separately. Check the Repeat box. From there, you can offer more details about the repeat. You can also include dates not covered in the repeating sequence or exclude dates that will fall into the repeating sequence. (For instance, if you’re scheduling a class, a holiday may be an excluded date)

Contact Name

This should refer to the person in charge of the event, not necessarily the person entering the event or requesting the room.

Contact Email

“

Contact Phone

“

Sponsoring Department or Organization

This field helps add information to the event. For instance, if the event is sponsored by a research center, enter the name of the center in the title and the URL of the center’s website, if applicable.

Event Category

Select the most applicable choice on the drop-down menu

Show on these pages

Select the pages on which this event should appear. For example, a seminar in the writing lab should appear on current students, career management, and writing lab. Events selected to appear on the LBJ Events page should be open to several pertinent audiences and/or display the breadth of activity in the School.

These selections will be reviewed by the web content manager.

Non-LBJ Location

Only use if the location is external to the LBJ School and you do not need a room reservation.

Calendar/Room Reservation

Create a room reservation — see Request Room Reservation template

Location

n/a

Publishing options

If the event information is complete and ready to be promoted, select “Needs review” under the “Moderation state” drop-down. An event in “Needs review” state will go to the web content manager’s workbench for review and approval.

If the event is still in placeholder mode, leave as “Draft” (default state); you can come back and edit later, then change to “Needs review” to submit to web content manager.

Event Title

Should match the event title

Section

Field should default to your editorial group

Event Category

Select the most applicable choice on the drop-down menu

Expected Attendance

Enter number of expected attendees. This number will have implications for which room(s) can support your event.

Reservation

For events with multiple days, each day must be added separately. Check the Repeat box. From there, you can offer more details about the repeat. You can also include dates not covered in the repeating sequence or exclude dates that will fall into the repeating sequence. (For instance, if you’re scheduling a class, a holiday may be an excluded date)

Press Check Room Availability so the room drop-down menus only show available rooms.

Rooms

Select the room(s) in which you would like to schedule your event. These are NOT to indicate secondary choices. You will only be able to see available rooms, so choose only the room(s) you want to book.