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A Procard cannot be used to purchase alcohol.
Alcohol expenses at dinner are reimbursable, if the meeting or event is for recruitment or a developmental purpose and/or donors or distinguished guests are in attendance.
Alcohol is not reimbursable for business meetings conducted during breakfast or lunch.
Alcohol will only be reimbursed up to 50% of the food and drink subtotal before tax, tip, & fees. Per UT policy, Alcohol expenses more than 50% of the subtotal before taxes, fees, and tips, will not be paid using UT funds.
Narrow exceptions allowed in the HBP Policy (See: 9.1.1.4.2 Maximum Permitted Amounts)
Serving Alcohol at Events in a Non-licensed Venue including a Private Residence: The vice president for legal affairs recommends that a TABC licensed caterer or bartender be used for all events. University employees should not be used as servers at an event unless it is in their official job description (even if they are TABC certified). If undergraduate students will be in attendance, a licensed TABC bartender is required.https://provost.utexas.edu/policies-and-compliance/serving-alcohol-on-campus).
Alcohol on Campus: Generally, alcoholic beverages cannot be served on property and in buildings owned or controlled by The University of Texas System or UT Austin. See Board of Regents’ Rule 80102and HBP 9.1.1 for additional details.
To request to serve alcohol on campus at a non-licensed venue, submit an exception requestin advance of your event.
Review the Guidelines guidelines to request an exception and see the list of licensed venues HERE
Students: If the event is considered a student event, alcohol is not permitted. That is, alcohol is restricted on accounts with Centrally Funded Fringes (CFF) report codes. These funds must be used to support student academic services, events, or materials. Meals and refreshments are not allowed unless for events in support of student and/or academic services where most of the attendees are students. These accounts can never be used to purchase alcohol. Academic Excellence funds can be used for general entertainment (but no alcohol) expenses.
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