1

PAR cover sheets

Unsigned. COE Faculty Affairs will obtain all signatures in DocuSign.

Use Green Output to print from DEFINE to PDF. See guidance at COE: PAR FAQ - Green Output.Information and FAQ > tab “How to print a PAR to PDF”

2

Current CV

3

Teaching Assessment

Written by the hiring committee chair or department chair.

The assessment should outline the teaching experience of the faculty candidate and outline an empirical evaluation of the candidates teaching ability along with a list of courses the faculty member will teach in their first three years, and how they are suited to teach those particular classes.  

Must be a signed, original document on university letterhead

4

Reference letters

At least three. Must be signed, and on the referee's employer's letterhead. For tenure-track hires, all reference letters must be from outside the University.Unsigned letters will not be accepted. 

• If the letters come in via email, the email message from the referee must be printed out and submitted with the letter of recommendation. That email cannot be from a third party - it must be directly from the referee.

5

Attachment A: Primary Language Determination Form

If Primary Language is not English, also see Attachments B-D below. 

COE Faculty Affairs can obtain signatures on these forms during approval routing in DocuSign.

• If creating a new PAR for a faculty member with a previous PAR on file, it is not necessary to submit the Primary Language Determination Form. Indicate status "On File" in PAR section 7, "Supporting Documentation."

• See whether a PAR has previously been approved for a faculty member by following the instructions at COE: PAR Information and FAQ > tab “How to find a PAR by EID”

Only if relevant

Complete these only if Attachment A above indicates that their Primary Language is not English

Attachment B Descriptions of Levels of English Proficiency

Attachment B does not need to be included in PAR packet, but provides definitions for completing Attachment C.

Attachment C Assessment of English Proficiency

Attachment D Appointment Status Recommendation

Only if relevant

Documentation of any funding commitments additional to the standard offer package, whether internal or provided by sources external to COE (Provost's Office, other CSUs, etc.) 

For any funding commitments additional to the standard offer package, PAR documentation should include the following information:

a) Details about who is responsible for funding each funding commitment line, including exact dollar amounts. If multiple funding sources will provide support, a detailed breakdown should be provided;

b) Account numbers, whenever possible;

c) Explicit approval of the funding commitments by leadership of all units involved

Typically, this documentation will be an email printed to PDF, and may be accompanied by budget spreadsheets, etc.

6

Appointment Process Summary
(If recruiting was not conducted, skip ahead to item 9)

Completed by Search Committee Chair in collaboration with department AM

7

Interfolio EEO report
(If recruiting was not conducted, skip ahead to item 9)

(Replaces former Applicant Pool Statistics Table)

See instructions at Interfolio: Run an EEO Report. After selecting Unit, Position, and Form, go to Download (CSV) and choose Response Summary. Reformat in Excel for easier readability, set page orientation to Portrait, and ensure all columns will print on a single page. Save to PDF.

8

Interfolio job posting
(If recruiting was not conducted, skip ahead to item 9)

Printout of job posting from Faculty Careers - UT Austin. (COE Faculty Affairs will upload a PDF of the posting to department’s recruiting folder on Box, with posting number in the file name)

Posting number must match the Job ID entered in section 7 of the PAR. 

9 (submit only if recruiting was not conducted)

Posting Exemption Request, approved by both Dean and EVPP - submit only if recruiting was not conducted

Use of Posting Exemption Requests should be limited as much as possible, and used only for Partner Hires, or for exceptional circumstances.

• Posting exemption request must be approved by both Dean and EVPP before routing PAR to COE Faculty Affairs.

• If a Posting Waiver was approved in lieu of posting, type "Waiver" in PAR section 7 comments on "Job ID" line.

• See additional information about posting waivers at COE: Posting Exemption Requests.

Applicant Screening Questions - submit only if recruiting was not conducted

Completed and signed by prospective hire

For applicants who applied in Interfolio, the information on this form was already collected during their application process

10

DRAFT of offer letter

Prepared by COE Faculty Affairs according to the appropriate EVPP Offer Letter Template. Include a "DRAFT" watermark on all pages. Draft should not be signed.

To request a draft offer letter from COE Faculty Affairs, the department should submit the online COE Faculty Hire Form.

IMPORTANT: The draft does NOT represent an offer of employment, and the letter must not be signed by the prospective faculty member until after the PAR has been approved by the Dean's Office. If a draft is shared, it must be clearly communicated that the draft does not represent a final contract, and is contingent upon the Dean's approval.