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During the semester that you will be holding your Final Oral, be sure to update your Program of Work in UTBox/ Degree Plan document. You will email the GSC Chair to inform them that you have done so, so that they have adequate time to conduct a final Program of Work check. This step is necessary for the GSC Chair to certify you have completed degree requirements after your final oral. 

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1. Digitally via Docusign -

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   title See Instructions
   Request for Final Oral Exam Form Submission via DocuSign Before beginning the submission process, inform your committee members and the EDP Graduate Advisor that you will be sending the Request for Final Oral Examination Form to them via DocuSign. Required Information for Request for Final Oral form The names and email addresses of your Supervisor, Co-Supervisor or Member 2, Member 3, Member 4, and EDP Graduate Adviser are required. Members 5-7 are optional. Planned date, time, and location (building and room number) of your Final Oral exam. You will also need to indicate on the form if IRB approval is required and, if so, enter the IRB study number. Submit the Request for Final Oral via Docusign NOTE: Do not begin the process until you have all the required information listed above. If you start the form without finishing it, it will create abandoned documents in the DocuSign system. Abandoned forms cannot be accessed again and you will have to start over. DocuSign Request for Final Oral Examination Link: http://links.utexas.edu/bkbpwfs Tracking Form Progress Once submitted, DocuSign will automatically send the form to all committee members for their eSignature. The Graduate Advisor Adviser will be the last one to sign. DocuSign will send you an email with a Document Review link. Save this email and use the link to monitor the progress of your form signatures. Submit the Form to the Graduate School You will receive a final email from DocuSign when all signers have completed the signing process. Click “View Completed Document” link in that email. When the document opens on the DocuSign website, click the “Download” button at the top of the document. Select the “Combined PDF” option and save the document to your computer. A combined document includes the form and the certificate of completion. The certificate provides a full audit trail of your DocuSign transaction. Submit Send the Request For Final Oral Exam pdf to the Graduate School at gradstudentsvcs@austin.utexas.edu.

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2. In-person / hardcopy - for this option, you can download the form from the Graduate School and print; obtain signatures (all on the same form), and email it to the Graduate School at gradstudentsvcs@austin.utexas.edu. In Educational Psychology, the dissertation supervisor may also sign their own name in the place of members who cannot sign and have given written approval for the supervisor to sign instead.

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The committee may choose other options than Pass. These include the following: Reconsideration, Not Pass, and Fail. Reconsideration indicates that extensive revision is necessary, but the committee is willing to examine the rewritten dissertation without a second final oral defense meeting. Not Pass indicates that the committee is not satisfied with the dissertation but believes it could be made satisfactory with rewriting, and another final oral is scheduled. Fail indicates that at least one member of the committee has decided the dissertation is unsatisfactory and the candidate may not rewrite. 

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Report of Dissertation Committee Form

After your defense, the Report of Dissertation Committee Form (RODC) must be signed by all committee members. The Graduate School no longer allows proxy signatures on this form. All signatures must be on the same form. Once all signatures are obtained, the supervisor or student must then have the GSC Chair sign it and return it to you.

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