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The following General Instructions Handout can be sent to committee members, especially outside committee members. Students are encouraged to communicate the Annual Review process to their committee before submitting their executive summary.
Individual Items (Forms)
Executive Summary
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Annual Review Update Form
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through DocuSign
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Annual Review Update Form through DocuSign
The Annual Review Update Form can be accessed here
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Forms can also be found at the Forms Page of the handbook.
Timeline
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Deadline
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Student
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Advisor
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Committee
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Summer before annual review
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Create Executive Summary and complete Annual Review Update Form
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Approve the Executive Summary and Annual Review Form
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6 weeks before given deadline
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Send Executive Summary and Annual Review Form to Committee via DocuSign
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4 weeks before given deadline
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Submit feedback of student’s work to advisor via electronic form sent by Graduate Coordinator
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Submit feedback of student’s work to advisor via electronic form sent by Graduate Coordinator
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Discuss feedback
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Discuss feedback
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If deficiencies are found, create Improvement Action Plan
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If deficiencies are found, approve Improvement Action Plan
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2 weeks before given deadline
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Schedule meeting(s) with Committee
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Completed by given deadline
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Meet to discuss student’s progress. Individual meetings should last approximately 15 minutes. Committee member signs the Annual Review Signature Page. If deficiencies are found, the student presents their Improvement Action Plan with concrete metrics and clear timeline for 10-15 minutes in either individual or group meetings. The committee then provides feedback on the Improvement Action Plan. Committee signs Annual Review Signature Page, agreeing that they have read the Annual Review Update Form and the Executive Summary and that they have met with the student either in a group or individually. If the student's work needed improvement, a signature indicates that the student's proposed action plan is sufficient to remedy any deficiencies discussed in the student's review.
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Send a single summary email of all meeting discussions to entire committee. If student created Improvement Action Plan, email should summarize discussion and any additions to Plan.
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Resources
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