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Process
Students will meet with their committee in the fall no sooner than 1 year after the candidacy exam (via a staggered schedule created by the graduate office), students will be required to prepare a 1-page executive summary of research progress to date since the last examination. Beyond research, this document should also include an “individual development plan” discussing future plans and strategies for personal and career development (approximately ¼ of the page). In addition, students will be required to complete the PhD update form, documenting research papers, presentations, awards, conference proceedings, etc. earned to date in the program. Both of these documents will be provided to committee members. Students will meet with all committee members (either as a group or individually) to discuss annual progress and sign-off on PhD update form (typically <45 minutes). GSC Committee members will assess the performance of the student based on the PhD update form in the form of “making excellent progress”, “making satisfactory progress” and “needs improvement.” We expect that most students will be assessed as “making satisfactory progress.” The PI and committee will communicate concerns and suggestions to the student. These signed documents will be provided to the graduate office.Forms and additional information will be forthcoming.passing candidacy. The graduate office will communicate a calendar of staggered deadlines to serve as the timeline for completing the submission of all paperwork for the Annual Review process.
| Fall Semester | Spring Semester |
Year 1 | Coursework GPA requirement |
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Year 2 |
| Candidacy |
Year 3 |
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Year 4 | Annual Review |
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Year 5 |
| Oral Defense |
The student will complete an Executive Summary that includes an Individual Development Plan and the Annual Review Update Form. The advisor will approve of the materials and then the student will send these documents to the rest of their committee, in whichever format the committee prefers, such as over email. The committee will review these documents and submit feedback to the advisor. The advisor will collect the feedback and discuss it with the student. The student will then schedule meetings with the committee and send a follow up email to the committee summarizing the discussion. The student will then submit all documents to the graduate coordinator, who will file the annual review in the student’s file.
Timeline
Deadline | Student | Advisor | Committee |
| Create Executive Summary and complete Annual Review Form |
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| Approve the Executive Summary and Annual Review Form |
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6 weeks before given deadline | Send Executive Summary and Annual Review Form to Committee |
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4 weeks before given deadline |
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| Submit feedback of student’s work to advisor via electronic form sent by Graduate Coordinator |
| Discuss feedback | Discuss feedback |
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If feedback is “needs improvement,” create Improvement Action Plan |
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| If feedback is “needs improvement,” approve Improvement Action Plan |
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2 weeks before given deadline | Schedule meeting(s) with Committee |
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Completed by given deadline | Meet to discuss student’s progress. Individual meetings should last approximately 15 minutes. Committee member signs the Annual Review Signature Page. If initial feedback was that the student needs improvement, a group meeting lasting no more than 45 minutes should be held. In the group meeting the student presents their Improvement Action Plan with concrete metrics and clear timeline for 10-15 minutes. The committee then provides feedback on the Improvement Action Plan. After all comments, the committee signs twice on the Annual Review Signature Page, once to confirm meeting with the student and again to approve the Improvement Action Plan. Committee members should rank the student’s work as “exceeds expectations,” “meets expectations,” or “needs improvement,” based on the original review of the Executive Summary and Annual Review Form. That is, the committee should rank the student’s work consistently with the feedback originally submitted to the advisor. | ||
| Send a single summary email of meeting discussion to committee. If meetings were individual, email should contain a summary of all meetings. If student created Improvement Action Plan, email should summarize discussion and any additions to Plan. |
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Submit all paperwork (listed below) to Graduate Program Coordinator |
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Lynda.com
Lynda.com is an online learning platform that helps anyone learn business, software, technology and creative skills to achieve personal and professional goals. You can login with your EID to learn a variety of skills, such as team management, that will help you through your career path. This link will take you to the UT portal.
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