Content Comparison

...

Annual Review forms will be sent out over DocuSign by the Graduate Coordinator shortly after the 4th class day. The forms linked to this handbook page are for your information only. The student will complete an Executive Summary that includes an Individual Development Plan as well as the Annual Review Update Form. The Graduate Office encourages students to share drafts of these materials with their advisor prior to completing the forms in DocuSign. The advisor will approve of the materials and then the student will send these documents materials will automatically route to the rest of their committee, in whichever format the committee prefers, such as over email. The committee will review these documents and submit feedback, viewable only to the advisor. The advisor will collect the feedback and discuss it with the student. The student will then schedule meetings with the committee and send a follow up email to the committee summarizing the discussion. The student will then submit all documents to the graduate coordinator, who will file the annual review in the student’s file.

...

Students will be required to prepare a 1-page, single spaced executive summary of research progress to date since the last examination. Beyond research, this document should also include an “Individual Development Plan” discussing future plans and strategies for personal and career development (approximately ¼ of the page). The graduate office has provided numerous resources below for completing the Executive Summary. The Executive Summary and Annual Review Update Form should be sent to the committee 6 weeks prior to the deadline given by the Graduate Office. You will be prompted to upload your executive summary to the Annual Review update form through DocuSign.

Annual Review Update Form

The Annual Review Update Form will be sent to the Graduate student at the beginning of the fall semester after the 4th class day through DocuSign. The student should complete this form as quickly as possible so their committee can begin reviewing it. 

...

• Use the yellow Auto-Navigate prompt button rather than the tab key to complete the form. You will be required to click through each step of the Auto-Navigate system regardless of whether the field has been completed.
• The Auto-Navigate will also require you to click through each radio button (round button) even though you should select only one radio button for each question. 
• When filling out information about courses, include insert the word "transfer" in the year and semester field if you took a course or its equivalent at a different institution. If you took more than 10 courses, only list the three required courses (Thermo, Transport, Kinetics) and 7 others that are relevant to your research.

...

The advisor will collect and synthesize feedback from the committee and discuss this with the student. This will help the student notice trends in feedback. This will also encourage the committee members to be very honest in their feedback. Feedback from the committee should be submitted at least 4 weeks prior to the deadline given by the Graduate Office. 

...

The student is expected to take clear notes of the committee’s feedback during the meetings. A single summary email will be sent by the student to the entire committee, including the advisor(s), after the conclusion of the meetings. At this point the committee can offer clarification as needed. This summary process should occur for all students regardless of the way their work has been ranked.

...

Annual Review Signature Page

The student will

...

• Executive Summary
• Annual Review Update Form, signed by the advisor(s) and completed by student
• Action Review Signature Page, signed by the entire committee
  • If student's work was ranked "needs improvement," the committee must also sign the second half of the page approving the Improvement Action Plan
• Email summary of discussion and any follow up clarification. If the student was asked to create an Improvement Plan, this email summary should include a brief description of the plan. 

...

collect the signatures from each member of their committee on the Annual Review Signature Page. The student is responsible for printing this page and taking it to their committee members for signatures. Digital signatures are acceptable. 

By signing the Annual Review Signature Page, each committee member agrees that they have read the Annual Review Update Form and the Executive Summary and that they have met with the student either in a group or individually. If the student's work needed improvement, a signature indicates that the student's proposed action plan is sufficient to remedy any deficiencies discussed in the student's review. 

Forms can also be found at the Forms Page of the handbook. 

...