Deadline

Student

Advisor

Committee

Create Executive Summary and complete Annual Review Update Form

Approve the Executive Summary and Annual Review Form

6 weeks before given deadline

Send Executive Summary and Annual Review Form to Committee

4 weeks before given deadline

Submit feedback of student’s work to advisor via electronic form sent by Graduate Coordinator

Discuss feedback

Discuss feedback

If feedback is “needs improvement,” create Improvement Action Plan

If feedback is “needs improvement,” approve Improvement Action Plan

2 weeks before given deadline

Schedule meeting(s) with Committee

Completed by given deadline

Meet to discuss student’s progress. Individual meetings should last approximately 15 minutes. Committee member signs the Annual Review Signature Page. If initial feedback was that the student needs improvement, a group meeting lasting no more than 45 minutes should be held. In the group meeting the student presents their Improvement Action Plan with concrete metrics and clear timeline for 10-15 minutes. The committee then provides feedback on the Improvement Action Plan. After all comments, the committee signs twice on the Annual Review Signature Page, once to confirm meeting with the student and again to approve the Improvement Action Plan. Committee members should rank the student’s work as “exceeds expectations,” “meets expectations,” or “needs improvement,” based on the original review of the Executive Summary and Annual Review Form. That is, the committee should rank the student’s work consistently with the feedback originally submitted to the advisor.

Send a single summary email of meeting discussion to committee. If meetings were individual, email should contain a summary of all meetings. If student created Improvement Action Plan, email should summarize discussion and any additions to Plan.

Submit all paperwork (listed below) to Graduate Program Coordinator