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Annual Review forms will be sent out over DocuSign by the Graduate Coordinator Program Administrator in early June. The forms linked to this handbook page are for your information only. The student will complete an Executive Summary that includes an Individual Development Plan as well as the Annual Review Update Form. The Graduate Office encourages students to share drafts of these materials with their advisor prior to completing the forms in DocuSign. The advisor will approve of the materials and then the materials will automatically route to the rest of the committee. The committee will review these documents and submit feedback, viewable only to the advisor. The advisor will collect the feedback and discuss it with the student. The student will then schedule meetings with the committee and send a follow up email to the committee summarizing the discussion. The student will then submit all documents to the graduate coordinatorGraduate Program Administrator, who will file the annual review in the student’s file.
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Deadline | Student | Advisor | Committee |
Summer before annual review | Communicate information about the Annual Review to committee | ||
Create Executive Summary and complete Annual Review Update Form | |||
Approve the Executive Summary and Annual Review Form | |||
6 weeks before given deadline | Send Executive Summary and Annual Review Form to Committee via DocuSign | ||
4 weeks before given deadline | Submit feedback of student’s work to advisor via electronic form sent by Graduate Coordinator | Submit feedback of student’s work to advisor via electronic form sent by Graduate Coordinator | |
Discuss feedback | Discuss feedback | ||
If deficiencies are found, create Improvement Action Plan | |||
If deficiencies are found, approve Improvement Action Plan | |||
2 weeks before given deadline | Schedule meeting(s) with Committee | ||
Completed by given deadline | Meet to discuss student’s progress. Individual meetings should last approximately 15 minutes. Committee member signs the Annual Review Signature Page. If deficiencies are found, the student presents their Improvement Action Plan with concrete metrics and clear timeline for 10-15 minutes in either individual or group meetings. The committee then provides feedback on the Improvement Action Plan. Committee signs Annual Review Signature Page, agreeing that they have read the Annual Review Update Form and the Executive Summary and that they have met with the student either in a group or individually. If the student's work needed improvement, a signature indicates that the student's proposed action plan is sufficient to remedy any deficiencies discussed in the student's review. | ||
Send a single summary email of all meeting discussions to entire committee. If student created Improvement Action Plan, email should summarize discussion and any additions to Plan. | |||
Submit signature page to Graduate Program CoordinatorAdministrator | |||
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Resources
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