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• Information and tutorials on using Interfolio are available for both staff and search committees at COE: Interfolio.

• Pay careful attention to any timeline details (for example, submitting required documentation at least three days in advance of meetings with the Dean).

• The department chair and search committee chair should communicate clearly and frequently with the department Administrative Manager throughout the recruiting process, in order to help ensure administrative requirements can be met and allowed sufficient processing time.

• The department Administrative Manager, in collaboration with the department chair and search committee chair, should track and update each stage of the recruiting process on the Stages of Faculty Searches 20XX-20XY spreadsheet on Box (access limited). This spreadsheet is used by College leadership and Dean's Office staff for informational and planning purposes.

Pre-review

Effective August 2025, all tenure-track and tenured hires require prior approval from the Provost’s Office via submission of the Pre-Review form in ServiceNow.

Job requisition

See COE: Job Requisitions in Workday - Faculty.

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Close Interfolio position

See COE Recruiting Process > After the conclusion of the search.

Immediately after the conclusion of a faculty search, once the finalist has signed their offer letter, the department AM should close the Interfolio position (archive) and indicate an outcome. For searches that did not result in selection of a candidate, add a note about why no selection was made (e.g., cancelled due to lack of funding, position no longer needed, lack of qualified applicants, etc.).

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