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Will your grant include any new IT hardware purchases? If so, you will need to identify precisely what kind of hardware you need, whether or not you need local IT support to assist you in the management of this hardware, and you will need to become familiar with the policies that govern IT hardware on campus. You should be advised that IT hardware purchases at UT have numerous campus policies that govern their purchasing, inventory tracking, information security, networking, and ultimate disposition. Buying University-owned equipment is very different proposition from buying computing equipment in your day-to-day life. AARON PLEASE EXPLAIN THE INVENTORY REQUIREMENTS FOR COMPUTING HARDWARE HERE (i.e. requisite dollar amounts for tagging, bidding, etc.) Though all purchases are subject to an array of state and federal regulations, we're afforded a fair amount of departmental discretion when it comes to equipment purchases below $15,000. However, purchases over $15,000 require that we submit a minimum of three bids to the UT Purchasing Office along with an explanation as to which vendor we would prefer to conduct business with. In instances where this sort of informal bid solicitation is not feasible — for instance when a given vendor is the sole provider of a particular device or service — you'll be required to submit a formal Exclusive Acquisition Justification for review. While this petition and review process is relatively simple, it can often delay the completion of your purchase by anywhere from a few days to a few weeks. Additionally, any individual piece of equipment valued over $500 will be subject to mandatory tagging and tracking by the Inventory Services office and your local departmental inventory coordinator.
- Are you able to identify precisely what hardware you will need to procure to move forward with your grant?
- Will your hardware need to run on UT's network?
- Will your hardware store confidential data?
- Are you procuring personal hardware devices or server hardware?
- Does your hardware have a maintenance or support cost associate with it? (Please note, this may be required for your hardware purchases depending on your support needs!)
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