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- Complete and submit the Request for Travel Authorization Form to Pat Reichenbach Jennifer Kryska at least 3 weeks prior to travel begin date. Submit this request whether or not there is a cost to UT. Additional approval is required for foreign and Washington DC travel. If applying for the Faculty Travel Grant, please complete the FTG application available here.
- Arrange air transportation with the Anthony Travel or Corporate Travel, two of the UT travel contractors. If you want to do it yourself, you can use the Concur online travel tool to make your flights, rental car, and hotel reservations. Please note that all business- related air must be booked through the two UT travel contractors. All business-related car rentals are required to be arranged through any of the five contracted companies: Avis, Budget, Enterprise, Hertz or National. For additional information, exceptions to the policies, please visit the UT Travel Management website.
- Book your lodging. If using state funds, please look for a state contracted hotel. Hotel directory listing is available here.
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- Complete this optional Travel Reimbursement Form (excel) and submit to Pat Reichenbach to Jennifer Kryska with original receipts. Request for travel reimbursement expenses must be made within 60 days of your return date.
- Jennifer Kryska will process the payment voucher, contact you for your signature and submit the voucher and supporting documents to the Office of Accounting for payment.
- Generally, it takes 2 to 3 weeks to receive a payment.