Before Travel

In order to travel to a conference or meeting, you must complete a Travel Authorization Request (RTA). Prior to completing this request, discuss with your Advisor possible plans for funding or supplementing your travel costs. 

For more details about the Travel Award, see below.

RTA Process Overview

1. Complete your Request for Travel Authorization form via the online request system as soon as you know you will be traveling. Please make sure to include your address, phone number and email under traveler contact information. 

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For International Travel

• When traveling internationally, please review the university's Restricted Region List. If any of your travel destinations includes a restricted region, please complete a Restricted Region Travel Approvalprior to submitting your travel authorization request. Restricted travel requests need to be submitted to the International Oversight Committee (IOC) at least 4

• weeks prior to the proposed departure.

• When traveling internationally, please review Texas Global's International Travel Process website, https://global.utexas.edu/risk/travel, to ensure you've complete all necessary steps related to international travel. 

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  2. Assign your request form to

HDFS’s group code 00407 for review and processing.

After Travel

Reimbursements

1. Compile and scan your paid itemized receipts into one document. Upload them to this folder **All expenses incurred during travel are the responsibility of the student unless a prior agreement is reached with a PI. This includes daily per diem.**

2. Complete a Travel Reimbursement Cover Sheet.

3. Submit your Cover Sheet and paid itemized receipts via a Travel Reimbursement Request via the online request system

4. Assign your request form to

1. HDFS’s group code 00407 for reviewing and processing.
   

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Here is a step by step guide of How to Fill out a Travel Reimbursement Request  Travel Reimbursement Instructions_11.25.24.pdf