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Any University of Texas at Austin employee is entitled to reimbursement for travel expenses incurred while conducting official university business for only his or her travel expenses and not for any other individual, regardless of who paid the travel expense.
PARKING
Reimbursement for parking at Austin Bergstrom International Airport (ABIA) is permitted at the Economy B-G Parking Lots only. The University of Texas at Austin and Airport Fast Park (AFP) have an agreement that provides a discounted parking rate for UT Austin business travelers departing from ABIA. Travelers can enroll in the frequent parker program at Airport Fast Park. If you do not have a Frequent Park Card, please access the website and complete the short application form. A Frequent Park Card and member packet will be mailed to you within a few days.
AIRFARE
Option 1: You may purchase your own flights and request reimbursement. If you select this method, you must provide us with your full itinerary and proof of purchase.
Option 2: You may contact contact Anthony Travel or use or use Concur. Both of these options require an approved RTA number, Document ID number, and a credit card number. If you choose to arrange your travel through Concur, you must register before you can use the site. Log in with your UT EID: https://www.utexas.edu/travel/concur/. If you book your travel through Anthony Travel or Concur, you must forward your final itinerary to your designated administrative team member.
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The University allows reimbursement for for one checked checked bag. Overweight baggage fees will not be reimbursed. UT Baggage Policy.
PARKING
Reimbursement for parking at Austin Bergstrom International Airport (ABIA) is permitted at the Economy B-G Parking Lots only. The University of Texas at Austin and Airport Fast Park (AFP) have an agreement that provides a discounted parking rate for UT Austin business travelers departing from ABIA. Travelers can enroll in the frequent parker program at Airport Fast Park. If you do not have a Frequent Park Card, please access the website and complete the short application form. A Frequent Park Card and member packet will be mailed to you within a few days.
RENTAL CAR
Rental vehicles at your travel destination are reimbursable. You are required to submit itemized receipts that include payment method. We also provide a direct bill option. Contact your designated administrative team member for additional information.
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The department will reimburse for meals—see limits below. Individual Individual itemized receipts with payment method are required.
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