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The first step in planning for ANY School of Architecture event should be the completion of the Events Request Survey. This short survey helps SOA staff coordinate schedules, timing, space reservations, and necessary event support.
Lead Time
For most events, significant staff support is needed at all stages of an event, from the Business Office processing vendor payments to IT set-up, and byeond. In order to secure support from the Business Office, Dean's Office, IT team and Communications, event planners should complete this Events Request Survey at the earliest stage in the planning process, as soon as a date has been proposed or solidified.
- A minimum of two weeks' notice is required for all small events with minimal IT needs and no facilities or staff support.
- At least one month of lead time is required for events that need facilities prep, space allocation, IT support, food, and/or other on-site staff assistance.
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As you're considering dates for your event, please consult the Master Calendar. The Master Calendar is managed by the Dean's Office and is regularly updated with relevant events and can be a great reference for scheduling. The planning. Please note that the Master Calendar is different than the more public-facing calendar on the School of Architecture website, but does include events and information relevant to School of Architecture students, faculty, and staff including . This includes dates for the Lectures & Exhibitions Series, Development events, Career Services events, committee meetings, school and program-specific events, as well as holidays and Austin regional events.other events in Austin that might affect scheduling.
By submitting your event through the Events Request Survey, UTSOA staff will also add your event to the Master Calendar. You can also check out this link click here for additional guidance about how to request on requesting an update to the Master Calendar.
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