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- Faculty member routes Travel Authorization Request (TAR) to administrative staffaccounts manager to check all the accounts used.
- Ensure the following on the Travel Authorization Request (TAR):
- “Faculty Travel Grant” box must be checked if the traveler is using FTG funds.
- Purpose of travel must be to present an original research paper.
- Verify that chair has provided name(s) of colleagues assuming duties.
- Verify that conference and travel dates match; check the conference website to confirm dates. If travel dates are more than one day before or after the conference dates, there must be an explanation in the “Request Notes” section.
- Verify that the destinations on the TAR match the documentation and the conference website.
- Verify accounts:
- Graduate Studies’ FTG: 30-0006-6051.
- Other departmental account, if needed.
- “International Travel” must be marked “Yes” for international destinations.
- If international travel, the TAR will need to route through the Dean’s Office for review and approval.
For information on travel to restricted regions and mandatory ISOS registration: http://world.utexas.edu/risk/travelpolicy.
UT Austin’s Handbook of Operating Procedures addresses international travel in HOP 3-1210: https://www.policies.utexas.edu/policies/travel-requests.
See also the Handbook of Business Procedures 11.2, Part C “Foreign Travel”: https://financials.utexas.edu/hbp/part-11/2-travel-authorizations.
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