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- For proper event promotion, the event coordinator must provide event details and description in a timely manner to the marketing team.
- For one-off events, please provide information six weeks in advance.
- For events requiring releases to media, please provide information six weeks in advance.
- For a series of events or festival-type programming, please provide information six weeks in advance.
- Provide appropriate images for publicity purposes at a minimum of four weeks in advance.
- For print materials, images should be at least 5x7 inches at 300 dpi
- For web materials, images can be that dimension at 72 dpi
- Please see specific size requirements for flatscreen and web slides below.
- If there is interest in graphic design support, this must come from the event coordinator's budget and is not supported by the Department of Theatre and Dance. Availability not guaranteed. All poster designs that utilize the UT logo MUST be approved by the Communications Specialist or risk being removed.
- While the marketing can assist in arranging photography of events/programs, the event coordinator is responsible for allocating funds for photography of their program. A list of approved photographers in the UT system is available here: /wiki/spaces/cofacom/pages/72941609
- Please note that a contract must be established for all photographers at least 4 weeks in advance.
- The event coordinator/sponsor is responsible for printing their own marketing materials (posters, postcards, flyers, brochures, etc). We are able to distribute these materials throughout the Winship Drama Building (provided they are approved), but any further circulation of marketing collateral is the responsibility of the event coordinator/sponsor.
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- Calendar Listings: Submissions to UT event calendar, Theatre and Dance calendar and COFA calendar.
- Content due to Marketing at least three weeks in advance.
- Calendar distribution is dependent upon venue seating capacity.
- Email/Ecard: Inclusion on season promotional in Week in Winship email sent to constituents from the department. Primary promotion features mainstage performances. (availability varies)all department listserves as well as members subscribed to that mailing list. Availability not guaranteed.
- Content due to Marketing at least four weeks in advance.
- For internal projects (only), content will be sent via department listserves only.
- Screens: Submission to DigiKNOW and Winship screens (on space-available basis). Size requirements: 1280 x 720 pixels
- Step by Step Guide: How to Create and Submit a Slide
- Winship screens: Content due at least three weeks in advance.
- DigiKNOW screens: Content due at least four weeks in advance.
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