Guidelines and Rules
- The OOEF and Event Sheet should be submitted at least 1 week prior to the event date to ensure the account allows entertainment, etc. For larger events needing catering, etc, please submit a month ahead.
- Original, itemized, paid receipts must be submitted.
- We cannot reimburse sales tax, except for dine-in. (If you will purchase food or beverages from a grocery or others store, or from a restaurant as carry-out/takeaway, you must provide a tax exemption certificate to the vendor.)
- The limit of $100 per person (incl tax and tip) cannot be exceeded. A person may elect to expend more per person on the entertainment event; however the actual reimbursement will be limited.
- Tips and/or gratuity cannot exceed 20% of the subtotal.
Alcohol expenses cannot exceed the cost of food. See Alcohol Guidelines.
Catering agreements must be approved/signed by the Business Contracts Office at least 7 days prior to the event . Faculty and staff do not have signature authority. If a form is submitted after the fact, the finance office cannot guarantee that all expenses will be reimbursed.
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