Read the instructions carefully before initiating the submission process. Failure to do so may result in unnecessary frustration.
The completed signed request for your Final Oral Examination needs to be
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emailed to the Graduate School
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two weeks before the scheduled exam. You will need to begin this DocuSign submission process at least 3 weeks before your scheduled date.
Before Submitting the Form via DocuSign
Inform your committee members and your Graduate Adviser that a Request for Final Oral Examination Form will be sent via DocuSign before you begin the submission process. They will receive an email from "Jeffrey Grimes via DocuSign" (dse@docusign.net) confirming your petition to schedule a Final Oral exam with your committee.
The DocuSign PowerForm will require that you enter the names and email addresses of all your committee members, your Graduate Adviser and yourself.
For all UT committee members, including the Graduate Adviser, you will need to enter their email addresses in the form of EID@eid.utexas.edu—where EID is the eid of the member. You can find a faculty’s EID by doing a search in the UT Directory. Example: ci254@eid.utexas.edu
For non-UT members, you will only enter the email address that they provided for you. Example: aprofessor@ucla.edu.
Format for DocuSign PowerForm
Supervisor
Name
EID@eid.utexas.eduEmail
Co-Supervisor or Member 2
Name
EID@eid.utexas.eduEmail
Member 3
Name
EID@eid.utexas.eduEmail
Member 4*
Name
EID@eid.utexas.edu
*PLEASE NOTE: If a member will NOT be in attendance, (virtually or physically), please list them as Member #4. By listing them as member #4, this will allow the member to check-off their absence.
Email
Members 5-7 (only if applicable)
Graduate Adviser
Name
EID@eid.utexas.eduEmail
Final Oral exam details as agreed upon by your committee:
Date:
Time:
Room:
*The room for your defense can be reserved using the C&I Seminar and Conference Room reservations form.
DocuSign Submission
Click the link below to begin the DocuSign submission process.
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DocuSign will automatically forward the form to your Graduate Coordinator. They will have an opportunity to ensure that the committee members information was submitted correctly. The form will then be sent to all committee members for their eSignature. The Graduate Adviser will be the last one to eSign.
DocuSign will send email to student after submission with a Review Document link to monitor the progress of who has and who has not yet signed the document. Specific instructions on how to do so, will be included in that email from DocuSign.
You will receive an email from DocuSign when all signers have completed the signing process. Click the View Completed Document link in that email. When the document opens on the DocuSign website, click the download button at the top of the document. Select the “Combined PDF” option and save the document to your computer. A combined document includes the form and the certificate of completion. The certificate provides a full audit trail of your DocuSign transaction.
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