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| Step 1 of 6: | With the assistance of your faculty supervisor, identify and contact potential committee members to ask for their general willingness to serve on your committee. Students should provide a 1 to 2 page abstract of the proposed research and an informal PhD Program of Work (list of coursework) when contacting potential members. Agreement to serve on your committee is the first step. |
| Step 2 of 6: | When you have received tentative agreement from your proposed committee members, contact your Track PhD Coordinator with the names of your committee and request that your committee be announced to the ECE GSC, Graduate Studies Committee. Provide your full name, your EID, your academic track, a working title of your dissertation (this is not the final title), the full names of your committee members with labels identifying their roles (supervisor, co-supervisor, member, external member), and a Word or pdf copy of the external member's CV (Curriculum Vitae, or academic resume). |
| Step 3 of 6: | Your committee will be voted on and approved by the ECE GSC on a no-protest basis over a period of 2 weeks. Please wait for confirmation of committee approval from the Graduate Advising Team before moving onto the Candidacy Evaluation process. Note that only if you enrolled (for the first time) in the ECE graduate program prior to fall 2018 could you conduct a Qualifying Examination instead of the Candidacy Evaluation process. See the last item in step 4. |
Candidacy Evaluation Meetings
| Step 4 of 6: | Once your committee is formed and approved, you will need to reach out to and setup set up a time to meet individually with each member of your committee for approximately 30 minutes. A formal presentation is not required, although the student might choose to use slides to provide context (e.g. figures) where needed. Committee members should communicate any special expectations or requirements they may have for the evaluation beforehand. Each candidacy evaluation should have the following suggested format: |
| 10-15 min | Student provides a summary of proposed research directions, including a review of the student's research proposal and coursework. |
| 10-15 min | A Q&A that covers how prepared the student is for candidacy, including suitability and feasibility of their proposed project. |
| Note: | Only if you enrolled (for the first time) in the ECE graduate program prior to fall 2018 could you choose to conduct a Qualifying Examination in front of the whole committee instead ofconducting Candidacy Evaluation meetings. Send an email to the Graduate Advising Team if you are eligible to conduct a Qualifying Examination and you want to choose this option. |
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ECE Candidacy Form Completion, Follow-Up Meetings
| Step 5 of 6: | Each member of your committee will formally sign off on your readiness, the proposed research and whether they agree to serve on your committee via the ECE Candidacy Form HERE. Committee members will indicate any significant concerns they may have about your ability to communicate, your preparation, readiness, or the proposed research, and they may request follow-up meetings to address such concerns. It is your responsibility to setup any such follow-up meetings if requested. |
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