Page Comparison

Purpose:

To provide college-specific procedures and policy information about the Modified Instructional Duties (MID) process.

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Qualifying personal circumstances: a.k.a., eligibility requirements; per HOP, a faculty member is eligible if they are full-time (see above) and "a principal caregiver of a healthy pre-school child (or children), or who are required to care for or assist a member or members of their immediate family, who although not ill or disabled, needs the help and attention of the faculty member."

•  The policy makes specific note that MID is not intended for situations where sick leave use is appropriate.

COLA HR: Liberal Arts Human Resources team

Dean: Dean Stevens

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Process:

1. A faculty member who believes they are eligible must formally request the MID assignment in writing–via email is fine.
   1. The request needs to include:
      1. the specific semester for which MID is being requested (e.g., Spring 2023)
      2. statement of need for request (consistent with the eligibility criteria presented in HOP 2-2240, (see Qualifying personal circumstances, above); if primary caregiver of newborn or expected child, it would be helpful to provide the date (or expected date) of birth.)
         1. The faculty member should not provide medical documentation as part of their request, simply a brief, sufficient description of the qualifying circumstances.
         2. The faculty member should be sure to verify that sick leave and/or Family Medical Leave is not more appropriate for their circumstances.
      3. a detailed proposal of the work they will do in place of their normal classroom duties, which itself needs to include a description of the work to be performed, a defined work product, and a method by which the Chair could evaluate the work during the semester.
      4. If the faculty member is an Assistant Professor, the request must also state whether they are requesting an extension to their probationary period (EPP) as part of the MID request. Requesting an extension is not required, but the MID request does need to state whether or not an EPP is also being requested. (The extension can always be revoked later, if desired).
2. The Department Chair(s) shall review the request and, within two weeks of receipt of this request, prepare a memo addressed to the dean, which they (or their Department Manager) should send to COLA HR, along with a copy of the faculty member's original MID request. 
   1. The Chair memo should include:
      1. Chair’s determination as to whether or not faculty member is eligible for MID; 
      2. Chair’s assessment as to whether the planned work, work product, and evaluation method seem reasonable; 
      3. Chair’s determination as to whether the proposal is in the best interest of the department’s instructional program; 
      4. Chair’s determination as to whether the department can meet its instructional responsibilities during the requested semester without needing additional resources from the college. 
      5. Statement of faculty member’s normal workload, 'normal workload' for the academic year (AY) including the semester being requested (accounting for recruitment offers or similar--for example, if there is a reduced workload), and also confirming the projected workload for AY if the MID is granted. e.g., Normally teaches 2/2, but, if approved, workload for 2022-23 would be 2/0.
      6. Restatement of whether Extension of Probationary Period is being requested (if applicable).
3. COLA HR will verify that the faculty request and Chair memo have all of the necessary information mentioned above; if not, COLA HR will reach out for additional/amended documentation.
4. COLA HR will facilitate the Dean's review of the request and Chair's note, and, when Dean has made a decision, will forward a memo from the dean, the Chair's memo, and the faculty request to the Provost's Office. This is supposed to happen within 30 days of the Chair receiving the faculty member's original request. (Hence asking for the Chair to respond within two weeks...)
5. The Provost Office will review the request and notify the Dean's Office of the decision. The Dean's Office will then notify the faculty member and their department(s). 
   1. If the MID request included an EPP, the faculty member will receive an EPP memo that they have to sign and return to COLA HR. (Please see also the EPP process)
   If approved, it is expected that the faculty member and Chair will follow-through with their agreed upon plan for the MID.

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Policies:

HOP 2-2240 Modified Instructional Duties

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