Food purchases
- All food purchases require an OOEF to be submitted. Water and ice both count as food.
Alcohol purchases
- All alcohol purchases require an Alcohol Exception Request and an OOEF. First submit the Alcohol Exception Request, then submit the approved Request with the OOEF.
ProCard
- Be mindful of what you can and cannot purchase with a ProCard.
- You will not be able to use the ProCard at restaurants, even if the purchase has been approved.
- I will leave you copies of the tax-exempt cards we use at Walmart.
- I have found it difficult to make tax-exempt purchases at most stores. I have mostly purchased supplies from Walmart, Amazon, and the Round Top Mercantile.
Purchase orders
- Most large purchases (unclear to me what qualifies as large) need a purchase order in place before payment can be issued.
- You will need to complete purchase orders for things like the tent rental for the summer and paying any contract workers, like the sewing room assistant.
- Talk with Andrea in the English Department to better understand when you will need a purchase order.