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- Unit staff completes the Travel Cash Advance Request Form, available at https://utexas.app.box.com/v/travel-cash-advance-request.
- At least one justification must be checked.
- The traveler must be appointed through the travel dates; it’s ok if the appointment is on the Dean’s default account.
- Verify that the account has adequate funds.
- The amounts in the budget section must add up to the total amount requested.
- “Departmental Reviewer” is a business manager or , executive assistant, or grants & contracts specialist.
- “Person to notify when the check is ready” is the cash advance recipient, unless direct deposit payment issued.
- “Departmental contact” is usually unit staff; it cannot be the traveler.
- Include as attachments the authorization documents required by the form.
- Unit staff submits the completed form to an authorized account signer (GB1) for signature.
- Digital and manual signatures are accepted.
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