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The Booking Roles framework enables greater customization of OSB and space access.
By moving away from Account Types and Booking Restrictions as the primary access management tools, CSUs can use Account Types, Booking Restrictions, and Booking Roles together to grant and restrict access to spaces and OSB, addressing different use cases more effectively.
Ex. Adjusting specific time frames available for certain spaces or days of the week based on the conditions.
When using Online Space Booking, you can choose to enact restrictions that can limit which spaces certain public end-users are allowed to view and book, using Booking Roles. This can help to reduce the number of OSB configurations being managed, as you will no longer need to create different OSB sites to accommodate various types of users.
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ScopeScope
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TimelineTimeline
Org Admins complete their review and updates to the Access Chart and provide feedback on the proposed project scope for their organization (due January 30).
The Momentus Project Team will update the scope based on Org Admin feedback and provide an estimated project cost.
This estimate will be based on all information submitted by January 30.
Any subsequent scope changes that result in additional costs will be billed to the requesting CSU.
The Momentus Project Team (consultant and technical team) will be formally assigned to the project—typically six weeks after the scope and estimated cost are approved.
Target completion date for the Booking Roles Project:
All configuration and testing are targeted to be completed by August 1, 2026.
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\uD83D\uDEA9 Milestones Milestones and deadlines
The below will be updated once we receive the official scope/project plan from the Momentus project team.
Milestone | Owner | Deadline | Status | ||||||
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Discovery Calls with Momentus Consultant | UT Momentus Admin, Momentus Consultant | 7/15/25 |
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Momentus Consultant Project Scope Recommendation (recieved 12/15/25) | Momentus Consultant | 8/31/25 |
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Discovery Document Review and Access Chart Updates | Org Admins | 1/30/26 |
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Booking Role Framework | UT Momentus Admin, | 2/13/26 |
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Scope Changes and Feedback Submitted to Momentus | UT Momentus Admin | 2/20/26 |
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Final Scope Provided to UT Austin | Momentus Consultant |
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Approve Project Scope and Cost | UT Momentus Admin, Org Admins |
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Booking Role Framework Configuration | UT Momentus Admin |
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Momentus Consultant and Technical Consultant Assigned | Momentus Consultant, Momentus Technical Services |
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Booking Role Framework Reviewed | Momentus Consultant |
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Booking Role API Logic Built | Momentus Technical Services | ||||||||
TEST: Booking Role Configuration and SSO API | Org Admins, UT Momentus Admin, Momentus Consultant, Momentus Technical Services |
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Transition to Booking Roles (prod) | 8/1/26 |
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🗃️ Important Important Links and Resources
Vendor Resources
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📧 Project Emails
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