Page Comparison

Scenario A

Employee A was hired to speak at a conference and attend the full day to answer questions. They do not have another assignment with the university. The department would like to pay them $500 for the 8-hour day.  How would you process this employment?

Answer

1. 1. Department should determine whether to use an exempt or non-exempt job profile (you can partner with SWS to determine a right fit)
   2. Employee classifications will reflect part-time and fixed term
   3. The employee is hired effective the first day worked (in this example, the day of the conference)
   4. The employee will be hourly based on 8 hours of work:
   5. $500 / 8 hours = $62.50 per hour
   6. The employee should complete a timecard for the day worked (or department HR can complete on their behalf)
   7. Process payroll as usual
   8. Terminate the employee effective the day after the conference

Scenario B

Employee B is a full-time (40-hour) non-exempt employee in the Dean’s Office. Another department in the same college would like to hire them for 10 hours per week due to a vacancy. The additional job will also be non-exempt performing similar duties.  How would you process this additional employment?

Answer

If additional job has similar duties to primary job:

1. 1. Department should select the appropriate non-exempt job profile for the work
   2. Enter as an Additional Job in the other department
   3. Employee type: Variable, 0 scheduled hours
   4. Classification denotes “Additional (similar duties) overtime eligible”
   5. Payment via hourly plan (overtime) and TRS eligible
      
      

If the employee will be performing dissimilar duties, they would not be overtime eligible. 

Example scenario: An administrative assistant will be ushering performances at the Moody Center.

• • To process dissimilar duties add job:
    • This is still processed as and Add Job > Variable > 0 Scheduled Hours
    • Classification denotes “Additional (dissimilar duties) not overtime eligible”
    • Payment via hourly plan (no overtime) and TRS eligible

Scenario C

Employee C is a full-time exempt employee in the research department. Another CSU wants to hire the employee to complete a one-time job. The job will utilize their expertise for an undetermined number of hours.  They would like to pay the employee via a one-time payment for $1000.  How would you process this employment?

Answer

1. 1. Department should select the appropriate exempt job profile for the work (you can partner with SWS to determine a right fit)
   2. Enter as an Additional Job in the other department
   3. Employee type: Temporary, 0 scheduled hours
   4. Classification denotes “Exempt-Additional Services/Work (One time payment) eligible”
   5. Payment via one time payment in the month where work was completed/began