POLICY
All Department of Psychiatry faculty and staff have the ability to reserve rooms themselves. Follow instructions below.
...
HOW TO RESERVE A
...
ROOM
Always check room availability before sending a reservation request.
Check Availability:
- In Outlook calendar, click on Open Calendar in the toolbar, then click from Address Book*
- In the search field, enter HLB, HDB, HTB (refer to Conference Room List)
- Choose the room calendar you would like to add from the list, double click it and then click OK
- The calendar will open (may take a few minutes to load) and you may check availability. Be mindful of reserved times—reservations are approved on a first-come-first-served basis, i.e. do not reserve a time that is already booked, your request will be declined by the calendar administrator if there is a previous reservation.
...
*If you are looking for a room that the Address Book is not showing, click “from Room List” instead of “from Address Book” and then repeat the steps above.
Reserving a Room:
- After checking availability, create a New Appointment in Outlook calendar
- Click on Invite Attendees, then click on the To field/button
- Enter the name of the room you wish to book, for example HDB 5.110, select the correct room and click OK
- Send the invite along with the other attendees and meeting details
- The calendar administrator will receive your invite and will accept/deny your request for booking according to the rooms' availability
- You may check the status of your reservation at any time by opening the outlook meeting and clicking on Tracking
...
Best Practices: Conference Room Scheduling
| View file | ||||
|---|---|---|---|---|
|