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Driver | UT Momentus Admin | ||||||||||||||||
Approver | UT Momentus Admin, Org Admins (CCC, CNS, CSE, LBJ, MSI, MSB, UHD, SSW) | ||||||||||||||||
Contributors | Org Admins (CCC, CNS, CSE, LBJ, MSI, MSB, UHD, SSW) | ||||||||||||||||
Objective | Implement a consistent, scalable Booking Role framework to replace the previous Account Type and Booking Restriction model. The new approach centers on role assignment driven by SSO (UT) attributes to ensure accurate OSB access and space visibility across all participating organizations. | ||||||||||||||||
Due date | 8/13/26 | ||||||||||||||||
Key outcomes | Transition from Account Type to Booking Role framework, maintaining automated role assignment and access control through SSO and expanding automation where possible. Maintain contact updates upon login. Improve user login and OSB experience by leveraging Account Portal. Repurpose Booking Restrictions to set time, date, mix/max, restrictions on spaces. | ||||||||||||||||
Status |
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Org Admins complete their review and updates to the Access Chart and provide feedback on the proposed project scope for their organization (due January 30).
The Momentus Project Team will update the scope based on Org Admin feedback and provide an estimated project cost.
This estimate will be based on all information submitted by January 30.
Any subsequent scope changes that result in additional costs will be billed to the requesting CSU.
The Momentus Project Team (consultant and technical team) will be formally assigned to the project—typically six weeks after the scope and estimated cost are approved.
Target completion date for the Booking Roles Project:
All configuration and testing are targeted to be completed by August 13, 2026.
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Milestones and deadlines
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Milestone | Owner | Deadline | Status | ||||||
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Discovery Calls with Momentus Consultant | UT Momentus Admin, Momentus Consultant | 7/15/25 |
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Momentus Consultant Project Scope Recommendation (recieved 12/15/25) | Momentus Consultant | 8/31/25 |
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Discovery Document Review and Access Chart Updates | Org Admins | 1/30/26 |
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Booking Role Framework | UT Momentus Admin, Org Admins, Momentus Consultant | 2/13/26 |
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Scope Changes and Feedback Submitted to Momentus | UT Momentus Admin | 2/11/26 |
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Final Scope Provided to UT Austin | Momentus Consultant |
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Approve Project Scope and Cost | UT Momentus Admin, Org Admins |
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Booking Role Framework Configuration | UT Momentus Admin |
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Momentus Consultant and Technical Consultant Assigned | Momentus Consultant, Momentus Technical Services |
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Booking Role Framework Reviewed | Momentus Consultant |
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Booking Role API Logic Built | Momentus Technical Services |
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TEST: Booking Role Configuration and SSO API | Org Admins, UT Momentus Admin, Momentus Consultant, Momentus Technical Services |
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Transition to Booking Roles (prod) | 8/13/26 |
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