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Setting up a hybrid meeting in UTA 5.522 isn't an easy task. Here is how to make it happen.

Prerequisite: Come to the room at least 30 minutes prior to the meeting. Setup is complex and requires attention to details.

Quick Checklist

     

 

PRESENTER

MEETING HOST

AUDIENCE IN THE ROOM

  •  Bring your own laptop. Do not use room computer.
  •  Connect to projector via HDMI cable or USB-C adapter.
  •  Enter meeting room setup by Meeting Host.
  •  Mute speakers and set microphone volume to zero.
  •  Open Powerpoint and share the screen. Then start the presentation (Presenter view with notes will work)
  •  Bring your own laptop.
  •  Connect to the Owl equipped in the room via USB-A cable or USB-C adapter.
  •  Setup meeting room. Make sure presenter and remote attendants have link.
  •  Set the Owl as speaker & microphone.
  •  Do not forget to Record meeting if desired
  •  Mute speakers and set microphone volume to zero.

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  • Set-up should look like this. Plug in HDMI cable (may use white USC-C adapter). On the Crestron terminal (small touch screen on the table), select "HDMI".

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  • Connect to EDUROAM or UT GUEST wifi. If you are connected to UT GUEST wifi and using Teams as a meeting application, it is safe to enter the meeting from browser 
  • Enter online meeting room (Mute your microphone and speakers). You can do so on your own computer, or in the meeting application.NOTE:  THE PRESENTER WILL NEED TO CONNECT TO THE UTEXAS, EDUROAM, OR POSSIBLY UT GUEST NETWORK.  WE NEED TO TEST TO SEE IF THE UT GUEST NETWORK WILL SUPPORT A ZOOM SESSION FROM A NON-UT COMPUTER!!!


              (ZOOM) Audio Setting → Set Speaker and Microphone to 0                             (Teams) You can mute and turn off microphone on entrance to meeting, or... 

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