Travel Authorization
RTAs are required:
All Requests to travel can be requested via this link.
Prior approval for all business travel is required for absences of employees from the campus or other designated headquarters for periods of half a day or more during the normal working period, whether or not there is a cost to the University.
Written approval must be obtained from direct supervisor and a Travel Authorization Request (RTA) must be approved 30 before the travel date. All travel requests must be routed to the supervisor for approval. Special approval will be required for Washington, D.C. and foreign travel.
Required Information Includes:
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These policies + procedures apply to all department faculty/staff traveling beyond 25 miles of the UT Austin Campus.
POLICY
For an overview of the University’s travel procedures, go to the Handbook of Business Procedures Travel Section. DMS policies are on the Dell Med Finance Wiki. The department has specific policies listed below. All faculty requests for time away, including academic travel, must occur at least 30 days in advance.
Any University of Texas at Austin employee is entitled to reimbursement for travel expenses incurred while conducting official university business for only his or her travel expenses and not for any other individual, regardless of who paid the travel expense.
PRIOR APPROVAL REQUIRED
- ALL TRAVEL on behalf of the University requires prior approval, even if it is at no cost to UT. Travelers should obtain proper authorizations (RTA) from the department before travel begins.
- Faculty/staff must submit travel requests as far in advance as possible, AT LEAST 30 DAYS in advance for most destinations (or 45 days in advance for international travel to a Restricted Region).
- Deadlines for requesting Faculty Travel Grants or International Travel to Restricted Regions are firm and they are out of our control.
- Nobody is allowed to approve his/her own travel–this is a university rule.
TRAVEL REQUEST FORMS
All faculty must submit a request form for all academic/business travel, paid time off (PTO), and to report sick/emergency leave. |
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