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Officially schedule your Final Defense meeting: the form must be uploaded to the Graduate School form submission portal.
Reserve a conference room or classroom on campus where the public may view your presentation. While you may hold the defense virtually, you are required to provide a computer and a room where anyone can come to UT campus and see the defense.

To reserve a room, contact CAEE Administration caee-admin@utexas.edu.

Students must submit the Request for Final Oral DefenseExam final defense and a copy of your dissertation Title Page to the Graduate School via email at least 2 weeks in advance of the defense. 
You will also submit a copy of your dissertation title page.

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Graduate Student Form Submission

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Access the form portal

All of the The following materials should be submitted to the Graduate School via the Graduate Student Form Submission: 

• Request for Final Oral Examination required

• Change in Committee Request

• Report of Dissertation Committee (Ph.D.)required

• Co-Author Permission form if needed

• Request

for

• to Delay

of

• Publicationif needed

• Change in Committee Request

Target deadline to schedule the dissertation defense: April 1, 2026.
Last day to hold a dissertation defense: April 10, 2026.

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Step 4: The Graduate School will acknowledge the date of the defense and will follow up with an email including the final committee signature page, also known as The Report of the Dissertation Committee.  Route this form to your committee faculty after the defense meeting.
 
Step 5: Final Submission

All required forms and final dissertation upload MUST be submitted to the Graduate School by April 24, 2026 before 3:00 pm Central time for graduation.

Format and dissertation template:
https://gradschool.utexas.edu/navigating/graduation/digital-submission

Upload the dissertation PDF to the Texas Digital Library: Thesis & Dissertation Submission System
Upload the
And then upload these pages to the Graduate School: Access the form portal
Report of Dissertation Committee (gold sheet final signature page)
Co-Author Permission form if needed
Request to Delay Publication of a thesis or dissertation if needed
To The Graduate School: Access the form portal

Please see the Graduate School’s website for Template, instructions, and more information on the process and deadlines:
https://gradschool.utexas.edu/academics/graduation/deadlines-and-submission-instructions       

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