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How to reserve iSchool classrooms, conference, meeting, specialty IT, and study rooms.

Introduction

The iSchool has a variety of classrooms, conference rooms, study rooms, specialty IT rooms, and meeting rooms available to reserve for students, faculty, staff, and occasional visitors from other departments.  There are two kinds of reservations:

  1. Delegated - Reservations you can request using Outlook calendar, but which require approval by designated iSchool staff, and

  2. Open - Reservations you can create yourself using Microsoft Bookings or Outlook calendar

Reservable rooms are all managed using Microsoft 365 and a complete list of delegated and open iSchool rooms are listed on this page.  If you would like to include any of these shared room calendars in your Outlook, please refer to the guide on adding shared calendars in Outlook.

Delegated Reservations

If the room you want to reserve has delegated reservations, there are two ways to submit a request:

Reserving Via Email

If you are reserving a room well in advance, you may send an email to reception (reception@ischool.utexas.edu) and include the room, day, and time in your request.

If you know the the room, day, and time you want to reserve:

Auibutton
titleContact Reception
typeprimary
urlmailto:reception@ischool.utexas.edu

Reserving via Calendar in Outlook

  1. In Outlook, go to your Calendar

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  2. Create a new event

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  2. Click Invite Attendees, and type the building and room number to bring up the corresponding email address and click to select it.

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  2. Click Send

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  2. At this point you should receive an email saying your delegated reservation is Pending Approval.  You will be notified by reception@ischool.utexas.edu when your request has been processed.

Open Reservations

Using Bookings

  1. Visit the iSchool's open MS Booking page

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  2. Select a meeting duration option 30mins., 60mins., 2 hours

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  2. Select a Month and Day

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  2. Select your room (note: MS Bookings indicates "Select Staff" by default, please disregard)

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  2. Select your start time

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  2. Enter your name and email address

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  2. Select your affiliation from the drop-down menu

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  2. Check the box affirming that you understand that you cannot create recurring events.

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  2. Click Book
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Reservable Rooms

iSchool-Managed Classrooms

BLDG.

Room

Microsoft 365 Address

Reservations

Setup

Capacity*

UTA

1.204

uta1.204@ischool.utexas.edu

Delegated

seminar

18

UTA

1.208

uta1.208@ischool.utexas.edu

Delegated

lecture

44

UTA

1.210a

uta1.210a@ischool.utexas.edu

Delegated

computer lab

30

UTA

1.212

uta1.212@ischool.utexas.edu

Delegated

lecture

22

UTA

1.502

uta1.502@ischool.utexas.edu

Delegated

lecture

20

UTA

1.504

uta1.504@ischool.utexas.edu

Delegated

seminar

18

UTA

1.506a

uta1.506a@ischool.utexas.edu

Delegated

book lab

12

UTA

1.506b

uta1.506b@ischool.utexas.edu

Delegated

paper lab

12

*for classroom spaces, capacity refers to the number of seats and does not include the instructor's media podium. 

Conference Rooms

BLDG.

Room

Microsoft 365 Address

Reservations

Setup

Capacity

UTA

5.332

uta5.332@ischool.utexas.edu

Delegated

Bowden Conference Room

8

UTA

5.428

uta5.428@ischool.utexas.edu

Delegated

seminar room

8

UTA

5.468

uta5.468@ischool.utexas.edu

Open

conference room

8

UTA

5.522

uta5.522@ischool.utexas.edu

Delegated

large conference room

30

FAC

18F

fac18f@ischool.utexas.edu

Delegated

large conference room

9

FAC

18T

fac18t@ischool.utexas.edu

Delegated

large conference room

12

Study Rooms

BLDG

Room

Microsoft 365 Address

Reservations

Setup

Capacity

FAC

18P

fac18p@ischool.utexas.edu

Open

Study Room

6

FAC

18Q

fac18q@ischool.utexas.edu

Open

Study Room

6

FAC

18R

fac18r@ischool.utexas.edu

Open

Study Room

6

Meeting Rooms/Hoteling Spaces

BLDG

Room

Microsoft 365 Address

Reservations

Setup

Capacity

FAC

18A

fac18a@ischool.utexas.edu

Open

Meeting Room

4

FAC

18E

fac18e@ischool.utexas.edu

Open

Meeting Room

4

Specialty IT Rooms

BLDG

Room

Microsoft 365 Address

Reservations

Setup

Capacity

UTA

1.210

uta1.210@ischool.utexas.edu

Delegated

Commons

40

UTA

18A

uta18a@ischool.utexas.edu

Open

Sound Booth (Mac)

2

UTA

18E

uta18e@ischool.utexas.edu

Open

Sound Booth (PC)

2