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- Anne to contact Lauren Wolfe (lauren.wolfe@austin.utexas.edu) to request DEFINE and Mainframe authorization for new hire.
- Once confirmed, Anne completes CSU Development New Employee Form and submits to Melissa Ferrell (mferrell@austin.utexas.edu). This will provide access to VIP, DevDirect, and update the organizational chart on DevDirect.
- Anne contacts Ricardo Avila (ravila@austin.utexas.edu) for badge access to HTB, HLB, HDB, and DPRI. (Provide him with the EIDs for new staff.)
- HR will provide a standard set of office supplies. Contact Katrina Holder beforehand to let her know what you need. For specific supplies (certain kind of notebook, etc.) Catherine can order those from Today’s Business Solutions
- For director-level positions, Anne will request business account at The Carillon through Dell Med finance team.
- Anne to send new employee welcome emails, including:
- Request for birthday (month/day), cell phone number (add to business card?), and food allergies/aversions – information will be added to internal team directory.
- Request for a short bio and photograph for the website. Provide a link to current staff bios. If a photo is not available, arrange to take one. Edit bio for consistency; send bio and photo to Kim Berger at Kimberly.berger@austin.utexas.eduAnne will arrange a formal head shot. Send bio to Angela Curtis at acurtis@austin.utexas.edu to edit and post on the web page.
- Instructions on how to update/verify directory information. (This requires an EID log-in and password so only the new employee can log in to make changes.)
- Instructions for setting up voicemail
- Business card order form/template
- Anne to ask Hoyt to order business cards from Vanity Sanchez at vanity.sanchez@austin.utexas.edu.
- Anne to add new employee to recurring meetings, upcoming events and forward existing All-Hands meeting invitations.
- Anne to add new employees to dms-dev-staff, dms-comm-dev, dms-senior-admin (if applicable), and Dell Med Societies (if applicable) listservs
- Anne to update contact, office location, and birthday information on DMS Development Directory and distribute new copies to all team members.
- New employee to register and create a profile on Concur.
- Assign Anne Shires as a delegate under Travel > Arrangers
- New employee to update/verify Campus Mail Information. (If you office at HTB, your campus mail code is Z0200.)
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