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Identifier abbreviations and numbering should be recognizable to collections managers, and should account for all potential overlap or duplicate bag names a collection might contain. For example, “wbs“wbs_0004” 0004” would refer to item #4 from the W. B. Stephens collection. Bag names can also contain series, subseries, and folder information, such as “mupi“mupi_hemeroteca_eslibre”eslibre”, “mupi“mupi_hemeroteca_fapu”fapu”, etc.
Create a folder with the bag name in the workspace you will use for the preservation process.
Create subfolders
Next, create two subfolders within the bag folder.
For the first subfolder, take the bag name and append “_files”files”, for example “wbs“wbs_0004_files”files”. Copy or move the archival assets to be preserved (i.e. TIFFs, MOVs, CR2s, etc.) into this folder. This folder can contain subfolders and files with any filename template: there is no need to change subfolders or file names to include the bag name, though having useful filenames is always a good idea.
For the second folder, take the bag name and append “_files_metadata”metadata”, for example “wbs“wbs_0004_files_metadata”metadata”. Copy or move any metadata files associated with the contents of the “_files” folder files” folder (or the whole collection) here. Like the “_files” files” folder, the “_files_metadata” metadata” folder can contain subfolders and files with any filenames. If you have several metadata files, it may be a good idea to create a “metadata” “metadata” folder within “_files_metadata” metadata” to store these, for reasons that will become clear to set these metadata files apart from the FITS metadata that will be created later.
If you have derivative files, create a “_derivatives” derivatives” folder and a “_derivatives_metadata” metadata” folder as well. Copy derivative files into the “_derivatives” derivatives” folder, and copy any metadata that corresponds specifically to the “_derivatives_metadata” metadata” folder. If you don’t have any metadata corresponding specifically to the derivatives, leave this folder empty for now.
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Standard subfolder structure and naming for a folder ("utblac_wbs_0003") containing TIFF archival masters and JPEG derivatives.