TA Agreement
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- Starting spring 2025, the Candidacy Exam Form and Rubric will be on one form. All committee members & committee chair will sign this joint form.
- Complete form one week prior to exam.
- Once you have completed your exam, "release" the DocuSign so the form can get routed to your committee members. Please allow an additional several days for each committee member to sign the form when planning your timeline.
- The DocuSign form will be routed to committee members and the committee chair. A final DocuSign copy will be sent to the student and CHE Graduate Program Administrator.
- Include courses transferred from another institution, marking "transfer" in the options for grade received and semester taken
- You can find faculty EIDs to formulate EID email addresses in the publicly available GSC directories
- Committee members will have a copy of the The Qualifying Exam Rubric that allows them to add individual feedback to the student. A copy of the rubric can be found here
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Masters Approval
*Form for students who are completing their MSE Report or MSE Thesis.
*Only used Form also used for students who are 'mastering out' of the program. Student needs to be in contact with the Graduate Program Administrator before proceeding with this form.
A master's committee approval form with signatures of your supervising committee is required. All committee members must sign the master's committee approval form - no proxy signatures are allowed.
Authorization for Leave
Graduate students at The University of Texas at Austin may apply for a leave of absence of no more than two terms.
- A student on leave may not use any University facilities nor is the student entitled to receive advice from any member of the faculty. A leave of absence does not alter the time limits for degrees or course work.
- Master’s students and students not yet admitted to candidacy for the doctoral degree must submit an Authorization for Leave of Absence form for approval by the graduate adviser. The decision of whether to grant a leave of absence for a student not in candidacy is left to the discretion of the graduate adviser and Graduate Studies Committee. The only rule is that the decision be made “in the best interests of the academic progress of the student” and the form must be returned to the Graduate School in advance of the term for which a leave is granted.
- Leave of absence form is not needed for summer terms, if the student plans on returning the upcoming fall term. Regardless of candidacy, leave is not required for summer semesters if the student does not plan to enroll.
Petition for Leave
Graduate students at The University of Texas at Austin may apply for a leave of absence of no more than two terms.
- A student on leave may not use any University facilities nor is the student entitled to receive advice from any member of the faculty. A leave of absence does not alter the time limits for degrees or course work.
- If the student has been admitted to candidacy for the doctoral degree, the application for leave must be petitioned in advance by the graduate adviser to the graduate dean and will be approved only in rare and unusual circumstances. Use the Petition for Leave of Absence form, which must be accompanied by a letter from the graduate adviser to the dean of the Graduate School specifying the reason(s) for the leave.
Annual Review
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Request for Change in Doctorial Committee Form
Changes to committee membership require special approval, so students should be certain the membership is complete and correct before initiating the application.
Report of Dissertation Committee
- The Report of the Dissertation Committee must be available to your committee members on the day of your defense.
- You may complete this form in advance to route it to them before your defense date. Once completed, you will receive a link to download the form.
- This form must be submitted to the Graduate School along with the other Required Printed Pages for your dissertation.
Final Oral Exam
Request for Final Oral Examination Form
- The completed form must be turned into the Graduate School at least two weeks prior to your defense date. Please allow an additional several days for each committee member to sign the form when planning your timeline.
- You can find faculty EIDs to formulate EID email addresses in the publicly available GSC directories
Co-Author Form for Multi-Author Content
- Starting fall 2021, the Graduate School is allowing multi-author content for Dissertation or Thesis work.
- You must use the form above to retrieve signatures from all co-authors.
- If you have more than 10 authors you will simply fill out a second form.
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Request to Delay Publication
- Authors who already have an approved delay of publication, but wish to extend the time of the delay, may request an extension (up to seven years from the date of graduation).
Student Annual Report
This survey must be completed every fall for the previous academic year.
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