Vendors
UGS has a preferred vendor list for use by all departments. In addition, a variety of services are offered through UT service centers including: Document Solutions, Texas Union, and Physical Plant.
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School of Undergraduate Studies programs entering into a business contract or agreement with an outside contractor must follow the Office of the Vice President and Chief Financial Officer’s guidelines for submitting business contracts for review, approval, and execution. Following the VP/CFO guidelines, departments may submit contracts for review directly to the Office of the VP/CFO using their required Business Contract Review Form. However, departments are encouraged to work through the Dean’s Office for appropriate advance preparation of documentation to enhance its likelihood of being executable by the university.
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- Sample Standard Hotel Agreement (PDF)
- Sample Hotel Agreement Transmittal and Approval Form (PDF)
- Sample AT&T Center Facility Use Agreement Transmittal and Approval Form (PDF)
- Sample AT&T Center Facility Use Agreement (PDF)
Ordering Food
It is significantly quicker to pay caterers who already have a direct billing account set up with Undergraduate StudiesUGS. Please contact the administrative staff in your area for a list of those caterers.
Tipping & Gratuities
According to University policy, tips should not cannot exceed 20 percent PRE-TAX. Tipping and gratuities will be reviewed as part of the estimate on official occasion expense forms (see above), which should be completed and approved in advance of the purchase.
Helpful Links
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OOEF Questions?
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VPE Documents
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- OOEFs must be approved by the administrative manager prior to the event. Send requests to the UGS business office including a list of attendees and itemized budget.
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