Planning an event for the School of Architecture community? This is your one-stop-shop for all things events, including instructions for securing space, staff, and resources, as well as recommendations for vendors, promotion, and beyond. Anchor top top
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| ROOM | DESCRIPTION | CAPACITY |
|---|---|---|
| BTL 101 | Reading Room | 20 |
| GOL 2.110 | Main Jury Room | 49 |
| GOL SOUTH LOBBY | Outside 2.110 | |
| GOL 2.105 | Mebane Gallery | 100 |
| GOL NORTH LOBBY | Off West Mall | |
| GOL COURTYARD & LOGGIA | Courtyard & Loggia | 100 |
| GOL SW PATIO | Patio Space Outside 2.110 Facing Guadalupe | |
| GOL 3.100 | 3rd Floor Hallway | |
| GOL 3.118 | Review Room | 20 |
| GOL 3.120 | Lecture Hall | 98 |
| GOL 4.100 | Hallway | |
| GOL 4.120 | Review Room | 25 |
| HRH 2.104 | Jessen Auditorium | 300 |
| SUT 2.110 | Green Chair Room | 16 |
| SUT 2.112 | Red Chair Room | 44 |
| SUT 2.114 | Oak Chair Room | 40 |
| SUT 3.100 | 3rd Floor Hallway | |
| SUT 3.112 | Blue Chair Room | 14 |
| SUT 4.100 | 4th Floor Hallway | |
| SUT 4.118 | Review Room | 25 |
| WMB 1.110 | Small Computer Classroom | 30 |
| WMB 1.114 | Large Computer Classroom | 30 |
| WMB 3.108 | East Side of the Materials Lab | |
| WMB 3.116 | South Side of the Materials Lab | |
| WMB 4.118 | 4th Floor Classroom | 25 |
| WMB 5.102 | Classroom | 30 |
| WMB 5.112 | Classroom | 34 |
| WMB 5.114 | Classroom | 40 |
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ON-SITE RESOURCES AND FACILITIES SUPPORT
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- Please be aware that we cannot provide parking arrangements for event speakers or other attendees. These participants should be advised to use public transit or park in one of the university's parking garages. The garage nearest to the School of Architecture's buildings is the San Antonio Garage.
- If your budget allows, you can purchase Event Garage QR Code Permits from Parking and Transportation Services for about $12 / vehicle by filling out the Event Parking Request Form.
- If a visitor requests ADA parking accommodations, a permit for one of our nearby ADA spaces may be requested through the university at least two weeks in advance by completing the form at https://parking.utexas.edu/parking/ada-parking-map
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PAPERWORK & PAYMENTS
Participant Payments
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Some vendors require a contract. Intra-university contracts are usually executed at the unit level (if renting a space at LBJ Auditorium, for example), and outside contracts require UT Business Contracts Office approval via the SOA Business Office. Never sign a contract of any kind - The University's Business Contracts Office is the only entity on campus authorized to sign contacts.
As a courtesy to the Business Office, please let them know of any contracts being signed by UT Contracts. If the contract is related to catering, the signed contract will need to be included with the OOEF after the event.
Material Purchases
Small materials for events can be purchased using the Procurement Card (the school's "credit card"), which can be checked out from the Dean's Suite and/or Business Office.
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As noted in the Participant Payment section above, out-of-town event participants typically make their own hotel reservations using their SOA honorarium to self-reimburse for hotel expenses. In this case, the participant may select their own lodging based on their personal preferences. Hotels that are closest to the School of Architecture are the:
- AT&T Hotel (an 8-minute/0.4-mile walk to the SOA)
- AC Hotel and Otis (a 6-minute/0.3-mile walk), and the
- Hampton Inn (a 10-minute/0.5-mile walk).
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- Hotel contacts and rate information can be found here. (see "Hotel Contact Sheet")
- When making a reservation, be sure to let the hotel know that SOA is part of The University of Texas at Austin, and as such is exempt from the state hotel occupancy tax. It is also important to let them know that the school is ONLY covering lodging and not incidentals.
- You will need to complete and submit the Texas Hotel Occupancy Tax Exemption Certificate, and be sure to ask for any relevant UT Austin rates/discounts.
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TECHNOLOGY
Important Links
- Texas Architecture YouTube Channel
- School of Architecture Digital Technologies Wiki
- Technology Resources and Integration Group Email Address: trig@utexas.edu
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The TRIG Team will help event planners determine the best method and approach for a live-stream. For more detailed instructions for each method please visit this page.
Livestreaming via OWLs
The Meeting Owl camera is equipped with a 360-degree lens that captures a panoramic view of your meeting room. This creates a more immersive experience, and remote team members can see all the participants and present during the meeting or event. The owl streams its audio and video to your computer via USB, and the video conferencing platform (ie Zoom) streams the audio and video over the internet to your remote participants.
The TRIG team is available to support OWL setup and troubleshooting with advance notice. For more information about the OWL's capabilities, click here.
Broadcasting/Recording/Talent Release
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General accommodation or accessibility questions can be directed to SSD at (512) 471-6259 or ssd@austin.utexas.edu. For more information about the university's Disability and Access office, visit their website: https://diversity.utexas.edu/disability/
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PROMOTION
As you plan for your event and think through attendance, it is important to consider several aspects of marketing and communications to help get the word out. The best option for advertising a campus event will vary depending on the target audience.
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*Keep geography in mind when going outside of Central Texas. Only send to non-Texas outlets if there is a virtual component to the event.