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- Notify RTF Administrative Office and your instructor /TA within 24 hours of the incident.
Fill out and email the Potential Claim Incident Report to RTF Administrative Office and copy in your instructor and TA. Include your EID and course number.
Temporary equipment insurance request guidelines on lease equipment:
- Total cost of the rental equipment to be insured must be over $2,500, because insurance deductible is $2,500 per occurrence. The deductible is what you will owe if you have a loss, theft, or damage covered by the policy.
- If you are bundling lease equipment with college-owned equipment and the total cost of all the equipment is over $2,500 deductible, provide reservation number you received from the Equipment Checkout System.
- A contract/lease agreement specifying the insurance obligations is required.
- No temporary insurance coverage on equipment leased from an individual.
- No temporary insurance coverage on individual owned equipment.
- You must be a graduate student working on your pre-thesis or your thesis film or an undergraduate student enrolled in an undergraduate thesis class only.
- Lease equipment must be used on your student film project for academic credit in an UT Austin RTF class.
- You are responsible for the cost of insuring lease equipment. The cost will be posted to your What I Owe.
If you meet the above guidelines, you will need to email RTF Insurance the information below at least 14 days prior to the date certificate of insurance (COI) is needed by the vendor NO EXCEPTIONS:
- Insurance Request Form - Form is required for insurance requests