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Desk Instructions (DI)
Note: Previously referred to as SOP's
We have compiled and published step-by-step, screen-by-screen guides to show how to perform common tasks in FAMIS in addition to the generic FAMIS DIs. All DI documents are in PDF format and can be viewed through a web browser or downloaded to your computer (for the most up to date version always refer to the web browser copy).
For Assistance Contact Us at worqs@austin.utexas.edu or at 512-232-5020
Note: Documents below are PDFs and will open in a new window.
Getting Started with FAMIS
General
- DUO Multi-factor Authentication
- Using Date Fields
- Using Requestor Fields
- Using Notes Attachments
- Printing Work Orders & WO Cost Summary
- Batch Printing Work Orders
- Creating Custom Workbench Views
- Running Reports in FAMIS
- Exporting Data in FAMIS
- Creating Quickpick Buttons
- Daily Labor Entry in FAMIS
- Definition of Time Management SWOs
- Applying Amendment Fees in FAMIS
- TC Hand Out
- PWO Finder Tool Instructions
Capital Projects
- Assigning CP's to existing Work Orders
- Managing FAMIS Capital Projects
- Creating a Capital Project
- Closing Out FAMIS Capital Projects
- Creating a Capital Project Work Order
- Conversion of a Service Request to a Capital Project
Equipment and Preventative Maintenance
- Retire Equipment
- Create/Modify Equipment PM
- Associate PM to Equipment
- Associate PM with Facility
- Create (Schedule) PM Work Orders
- Make Routes in FAMIS
- Submitting Warranty Requests
Inventory and Purchasing
- Entering Invoices in FAMIS
- Entering Receipts in FAMIS
- Adding a New Warehouse Part
- UT PO Interface in FAMIS (Downloading POs into FAMIS)
- Manually Entering Vendors
- Maintenance Issues & Returns
- Entering Part Price Adjustments
- Entering Part Quantity Adjustments
- Changing a Part Number on a PO in FAMIS
- Entering Purchase Requisitions in FAMIS
- Entering POCO for Service PO
Facilities Operations and Maintenance Management
- Criticality Assessment
- Letter Bill for Moody Center- Updated 05-10-2023
- FOM Work Order Process in FAMIS
- Zone 2 Draft Maintenance Process Work Flow
- PWO Finder Tool Instructions
- Using the Billing Form
- Using WO Current Schedule
- Entering Employee, Craft, and Crew Information
- Daily Labor Entry in FAMIS
- Labor Entry & Closing Route Work Orders
- Add Work Order to Capital Project
- Reversing Labor Charges
- Miscellaneous Cost Postings
- Creating a Service Request
- Using Service Request Work Bench
- Closing/Canceling Work Orders for Sec Labor Crews
- Canceling Work Orders
- Closing Work Orders
- Entering Bench Stock in FAMIS
- Standing Work Orders
- Reverse Benchstock Charges
- Creating a Parent Work Order
- PMs Out of Date
Daily Schedules
- Updated Employee Record Resource Calendar
- Assigning Technician to Equipment PMs
- Setup-Configure Daily Schedule
- Schedule with Daily Schedule
- Scheduling and Printing Route PMs
- Rollover Use in Daily Scheduling
- Unschedule Use in Daily Scheduling
- Planned Schedule