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Coverage for vacation time:
The Dean’s Office will not provide any coverage for staff that go on vacation.
Units should consider peak processing times and plan vacations accordingly.
Coverage for sick time:
The Dean’s Office will provide coverage for the following circumstances:
Continuous FML
Out sick for more than 3 business days
Urgent payroll items that would result in a non-payment to an employee
The Dean’s Office will not provide coverage for the following circumstances:
Intermittent FML
Out sick fewer than 3 business days
Coverage for turnover:
The Dean’s Office will provide coverage when an employee that holds processing roles in Workday vacates their position until such time that the position is filled.
Constrained resources:
When the COE Business Services team is short staffed (turnover, leave of absence, etc.) at the same time a unit is short staffed, there may not be capacity within COE Business Services to provide sufficient staffing for full coverage – thus units must explore other avenues of support. Options can include:
Hiring a UTemp
Reaching out to staff in other units to provide support
Temporarily reducing services
Setting expectations for slow response times
Temporary additional duty pay (TAD):
During times of transition, any unit may offer TAD to their staff in line with COE policy.